Executive Assistant Position

Executive Assistant Position – Intercity Lines

Intercity Lines, Inc

Warren, MA 01083

Position Type: Full-Time

About Us: Intercity Lines is a leading company in the automotive transportation industry. We pride ourselves on providing exceptional service and ensuring the safe and timely delivery of high-value vehicles across the country. Join our dynamic team and contribute to our continued success.

Job Description: We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently, along with a strong understanding of bookkeeping.

Key Responsibilities:

• Balance checkbooks for two businesses, ensuring accuracy and timeliness.
• Organize expenses and match receipts for proper documentation.
• Update general ledgers
• Assist in filing and maintaining organized records.
• Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Organize and keep track of time off.
• Prepare and edit reports and memos.
• Handle confidential information with discretion and professionalism.
• Conduct research and compile data for various projects.
• Act as a liaison between executives and internal/external stakeholders.
• File and organize documents

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• Experience with bookkeeping.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks.
• High level of discretion and confidentiality.
• Strong attention to detail, especially in financial tasks.

Benefits:

• Competitive salary and benefits package.
• Health, dental, and life insurance.
• 401(k) with company match.
• Paid time off and holidays.

How to Apply: If you are a motivated and detail-oriented professional with a passion for excellence, we encourage you to apply. Please submit your resume and cover letter to  with the subject line “Executive Assistant Application — [Your Name]”.

Join Intercity Lines and be a part of a team that values dedication, innovation, and excellence. We look forward to welcoming you to our family!

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• Experience with bookkeeping.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks.
• High level of discretion and confidentiality.
• Strong attention to detail, especially in financial tasks.

Benefits:

• Competitive salary and benefits package.
• Health, dental, and life insurance.
• 401(k) with company match.
• Paid time off and holidays.