Executive Assistant

Overview

Interlink seeks an innovative Executive Assistant to the CEO/CTO to join our team on-site in our Mason, Ohio office. Interlink is a nationally recognized IT consulting company offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a "family first" attitude and hire motivated individuals who understand that getting work done and having fun is important.

You’ll work directly for the CEO and VP/CTO as their Executive Assistant, responsible for a high volume of tasks, including schedule coordination, creating and maintaining organizational systems, and handling travel and event logistics. You will also support various leadership team functions, working closely with the People and Operations teams.

You, our ideal candidate, are highly organized, reliable, and skilled at project tracking. You efficiently manage and prioritize tasks for our executives. You enjoy interacting with many people and maintaining an engaging and positive attitude. You can operate with minimal guidance or supervision and are good at anticipating problems while managing multiple and sometimes conflicting priorities and inputs.

• Develop and maintain schedules and prioritize activities for the CEO and CTO
• Proactively assess and prepare for upcoming commitments and obligations, externally and internally
• Coordinate staff meetings, including setting agendas, identifying action items, and tracking deliverables
• Manage domestic and international travel itineraries – business and personal
• Manage logistics for numerous events throughout the year, including conferences, retreats, employee engagement activities (team events and activities), and company meetings
• Organize and oversee vendors used by the business, including cleaning, building maintenance, supplies, etc.
• Personal assistance to the CEO, including scheduling of personal appointments, facilitation of social gatherings, and personal/family travel
• Management of the Personal Assistant to the CEO
• Assist with a variety of initiatives across company functions, including research, operations, and client servicing
• Welcome visitors, employees, partners, job candidates, prospects, and customers, ensuring a positive office experience
• Track, manage, and input expense documentation
• Manage additional special projects as needed

• 3+ years’ experience supporting senior-level executives, with a preference for entrepreneurs or small/mid-sized enterprises
• Background in complex calendaring and travel management (international, domestic, professional, and personal)
• Appreciate and enjoy a fast-paced work environment
• Thrive on being known as a coordinator of chaos
• Be able to have fun, laugh at yourself, and engage with the team
• Excellent verbal and written skills and the ability to express thoughts logically
• Highly organized, detail-oriented, and process-driven with a sense of urgency
• Goal-oriented with good follow-through on projects
• Ability to handle day-to-day management of tasks, problem resolution, and action plan implementation
• Confidence to proactively jump in and own tasks
• Collaboration and teamwork with team members and external partners
• High level of integrity, discretion, and judgment to handle confidential information
• Ability to determine whether tasks require planning or escalation and to act accordingly
• Resourceful, hands-on problem solver and team player with the ability to work collaboratively and maintain composure in stressful situations
• Strong working knowledge of Microsoft Word, Outlook, PowerPoint, Excel, Planner, and Teams
• Ability to pass a pre-employment background check

Interlink is a nationally recognized IT consultancy, offering the flexibility of a small company while providing stability and benefits usually found at enterprise firms. We work with a "family first" attitude and hire motivated individuals who understand that getting work done while having fun is important. We were named one of The Best Places to Work for five consecutive years.

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