Executive Assistant to Headmaster

Position: Executive Assistant to the Headmaster
Position Type:

Secretarial/Clerical/Executive Assistant to the Headmaster

Date Posted:

2/24/2026

Location:

Summit Park campus

Date Available:

School Year

Closing Date:

When Filled

District:

 Cincinnati Classical Academy  Additional Information:
Show/Hide

Executive Assistant to the Headmaster

The Executive Assistant to the Headmaster is a full-time, salaried, category two position with a 12-month work schedule beginning July
1. Reporting directly to the Headmaster, this combined role provides confidential, consistent, and professional support while also serving as a secondary receptionist at the Summit Park campus. The Executive Assistant plays a crucial part in administrative and executive duties, overseeing special projects and initiatives, and ensuring a warm, welcoming environment for students, families, staff, and visitors.

Essential Duties and Responsibilities

Administrative Support

* Manages the Headmaster's schedule and calendar according to school priorities

* Coordinates and prioritizes meetings, ensuring the efficient use of the Headmaster's time

* Handles incoming calls, emails, and inquiries, redirecting or responding as appropriate

* Drafts memorandums and letters for signature based on notes or other direction given

* Prepares monthly "State of the School Report" for meetings of the Board of Directors

* Prepares and distributes agendas, minutes, and other materials for A-Team meetings and School Leadership Team meetings

* Manages all arrangements for faculty/staff meetings and employee events

* Assists the Headmaster with work and events related to the Board of Directors, Friends of Cincinnati Classical, and the Parent Service Organization

* Assists in the planning and execution of school events, meetings, and special functions

* Collaborates with other administrative staff to ensure successful events

* Conducts research and gathers information as needed for various initiatives

* Assists Headmaster with preparing materials for coursework as needed

* Coordinates job search committees and schedules interviews for prospective faculty and staff

* Monitors and directs special projects as assigned

* Uses independent judgment in performing the responsibilities of the position

Reception & Front Office

* Serves as an assistant receptionist for the Summit Park campus, providing a warm and welcoming atmosphere for students, staff, parents, and visitors

* Answers incoming phone calls in a pleasant, informed manner, projecting a positive first impression of the school

* Greets all incoming students, families, and guests respectfully and professionally, determining their needs, checking scheduled appointments, and directing them to the proper person

* Checks voicemail messages in the school's general mailbox on a routine basis and distributes or responds to those needing attention

* Maintains current knowledge of school activities, programs, and events related to the school calendar

* Answers door with remote access and/or in person; admits visitors, requires all visitors to identify themselves and sign in; provides appropriate visitor passes and badges following school protocol

* Checks students in and out, issues passes, and monitors requests for early dismissals

* Works closely with the School Nurse and administration regarding care for students, especially in emergencies

Computer Skills

* Proficiency in Microsoft Office Suite and primary social media platforms

Qualifications

* Bachelor's degree in business administration, communications, public relations, English, or a related field

* Experience in a school setting (preferred but not required)

* Capacity to take initiative and be self-directed while working independently

* Excellent verbal and written communication skills

* Flexibility, organization, decision-making, and problem-solving skills

* Highly organized and detail-oriented with strong project management skills

* Ability to meet deadlines, work on multiple projects, and coordinate work with others

* Demonstrated ability to handle sensitive information with discretion and confidentiality

* Knowledge of good telephone etiquette with the ability to deal tactfully and confidently with callers and visitors

* Courteous and pleasant personality with the ability to work with tact and diplomacy as part of a team

Strong candidates will also embrace the school's organizational values:

* The tenets of classical, liberal arts education

* Community and partnership in the common pursuit of forming intelligent, virtuous citizens

* Excellence in teaching and learning

* The virtues we aim to teach our students: prudence, justice, fortitude, humility, gratitude, perseverance, and compassion

Compensation, Benefits and Hiring

Pay is competitive and commensurate with experience and qualifications. Benefits offered for full-time employees include health benefits, paid vacation, personal days, paid holidays, and SERS retirement plan with employer contribution. Children will receive enrollment priority if a parent is a full-time employee at the time of enrollment. All…