Administrative Assistant

Job Title: Administrative Assistant – Senior Leadership Support
Location: Mason, OH
Hours/

Schedule:

Monday – Friday, 8 am to 5 pm
Pay Range
: $25 - 29.60/hr
Type: Contract

We are seeking a proactive and detail-oriented Administrative Assistant to provide direct support to senior leadership. This position plays a key role in ensuring smooth operations through expert calendar management, meeting coordination, travel planning, and procurement oversight. The ideal candidate thrives in a fast-paced environment, takes initiative, and delivers high-quality administrative support with minimal supervision.

• Manage and coordinate complex calendars for senior leaders, prioritizing and resolving scheduling conflicts.
• Monitor, organize, and respond to emails on behalf of leadership; ensure timely follow-up on important communications.
• Schedule and coordinate both virtual and in-person meetings, ensuring appropriate logistics, materials, and technology setup.
• Arrange travel itineraries, including flights, accommodations, and transportation, ensuring compliance with company policies and cost efficiency.
• Create and manage purchase orders for team members, maintaining compliance with procurement and budgeting procedures.
• Maintain accurate records of purchases, expenses, and departmental documentation.
• Draft, edit, and prepare correspondence, reports, and meeting materials.
• Provide additional administrative support to leadership as needed.

Must Have

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven administrative experience, ideally supporting senior leadership.
• Proficiency with Microsoft Outlook and Microsoft Teams.
• Strong organizational skills, attention to detail, and ability to multitask.
• Demonstrated learning agility and ability to adapt to new systems and processes.
• Strong sense of ownership and accountability; able to work independently.

Nice To Have

• Experience with Coupa or similar procurement software.
• Familiarity with travel coordination and expense tracking.
• Ability to manage competing priorities in a dynamic, fast-paced environment.

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.