Mason Schools - Anticipated Administrative Assistant Class IV

Position: Mason City Schools - Anticipated Administrative Assistant Class IV
Position Type:

Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:

1/12/2026

Location:

Mason City Schools - Mason High School

District:

 Mason City School District  Additional Information:
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Mason City School District

Position:
Anticipated Administrative Assistant - Class IV/This is a 12 month, 261 day position.

Location:

Mason High School

Qualifications

* Ability to multi-task

* Must be highly organized and able to prioritize

* High degree of customer service skills

* Must be a team-player

* Ability to keep employee and student matters strictly confidential

* Must be adaptable and flexible

* Must be a person who shows initiative

* Ability to establish and maintain effective working relationships with those contacted in the course of work

* Positive attitude is a must

Job Responsibilities

Student Records & Enrollment

* Process new student enrollments by requesting records, distributing files, and assigning counselors and homerooms and checking out chrome books

* Support first-day procedures, including student tours

* Handle student withdrawals by completing paperwork, sending records, and verifying enrollment in new districts

* Maintain cumulative and withdrawal student files

Counselor Support

* Assist with early completions and MAP completions

* Provide general administrative support to counselors

* Whatever counselors need help with

Transcripts & Documentation

* Send senior final transcripts

* Process alumni transcript requests through  and graduation/education verifications

* Send final transcripts for graduating seniors

* Prepare, archive and transfer student/grad files/records

Graduation Coordination

* Manage class and graduation orders

* Maintain graduate lists

* Allocate graduation tickets

* Confirm diploma name spellings

* Order diplomas

* Maintain and distribute additional ticket order

* Front Office & Student Support

* Assist all guidance office visitors (students, parents, staff)

* Respond to general guidance-related inquiries

Additional Duties

* Provide support for all guidance office needs as assigned

Interested individuals should complete the on-line application, those deemed most qualified will be contacted to interview.

EQUAL OPPORTUNITY EMPLOYER