Mason Schools - Anticipated Administrative Assistant Class IV

Position: Mason City Schools - Anticipated Administrative Assistant Class IV
Position Type:
Secretarial and Office Personnel/Secretary / Administrative Assistant

Date Posted:
1/12/2026

Location:
Mason City Schools - Mason High School

District:
Mason City School District Mason City School District
Position:
Anticipated Administrative Assistant - Class IV

Location:

Mason High School

Qualifications

* Ability to multi-task

* Must be highly organized and able to prioritize

* High degree of customer service skills

* Must be a team-player

* Ability to keep employee and student matters strictly confidential

* Must be adaptable and flexible

* Must be a person who shows initiative

* Ability to establish and maintain effective working relationships with those contacted in the course of work

* Positive attitude is a must

Job Responsibilities

Student Records & Enrollment

• Process new student enrollments by requesting records, distributing files, and assigning counselors and homerooms and checking out chrome books
• Support first-day procedures, including student tours
• Handle student withdrawals by completing paperwork, sending records, and verifying enrollment in new districts
• Maintain cumulative and withdrawal student files

Counselor Support

• Assist with early completions and MAP completions
• Provide general administrative support to counselors
• Whatever counselors need help with

Transcripts & Documentation

• Send senior final transcripts
• Process alumni transcript requests through  and graduation/education verifications
• Send final transcripts for graduating seniors
• Prepare, archive and transfer student/grad files/records

Graduation Coordination

• Manage class and graduation orders
• Maintain graduate lists
• Allocate graduation tickets
• Confirm diploma name spellings
• Order diplomas
• Maintain and distribute additional ticket order
• Front Office & Student Support

• Assist all guidance office visitors (students, parents, staff)
• Respond to general guidance-related inquiries

Additional Duties

• Provide support for all guidance office needs as assigned

Interested individuals should complete the on-line application, those deemed most qualified will be contacted to interview.

EQUAL OPPORTUNITY EMPLOYER