Administrative Specialist

Sno-Isle Libraries - Service Center, 7312 35th Ave NE, Marysville, Washington, United States of America

Posted Friday, January 23, 2026 at 11:00 AM | Expires Monday, February 9, 2026 at 10:59 AM

Closing Date:
February 8, 2026 - 11:59 p.m. Pacific Time
Applications must be completed and submitted prior to 11:59 p.m. Pacific Time on the closing date to be considered. Once you submit your application, you will no longer be able to make revisions or attach documents.

Pay Range: $35.25 - $48.46 hourly
Job Status:
Full-Time
Hours Per Week: 40

Employment Type:

Regular
FLSA:
Non-Exempt

Sno Isle Libraries is seeking a proactive, detail-oriented Administrative Specialist to strengthen day-to-day operations in the Executive Office at our Service Center in Marysville, WA. The Administrative Specialist performs a variety of highly skilled and complex administrative functions to support executive leadership and library district staff such as managing complex schedules, producing briefings and analytical reports, leading and participating in project teams, fostering strong internal communications, and providing support for Library District meetings and events.

This position demonstrates strong customer service skills, autonomy, and critical thinking by independently analyzing information, identifying issues, and developing well-reasoned solutions while upholding the highest standards of confidentiality and integrity. This position operates in a hybrid work environment.

These tasks contribute to the Library District’s effective operation, providing library services, spaces, and resources that are representative of diverse cultures and perspectives, intentionally inclusive, and accessible to everyone.

Sno-Isle Libraries is committed to embedding equity into our organization. As we engage in equity work, it's important to have a good foundation to frame the work and then provide training opportunities to build skills and knowledge.

We value and embrace the unique experiences our staff members bring to the organization and recognize how their experiences improve the service we provide.

All Sno-Isle Libraries employees are eligible for sick leave, vacation leave, paid holidays, dental coverage, an employee assistance program, and an employer-paid ORCA Passport card. Employees working 20 or more hours per week also receive additional benefits such as medical and vision coverage, retirement savings, life insurance, and flexible healthcare and daycare spending accounts. For more information about these benefits, visit our employment webpage at sno-isle.org/employment.

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of this job.

• Draft, edit, and prepare correspondence, reports, presentations, contracts, spreadsheets, and other documentation with a high level of accuracy and confidentiality.
• Manage meeting and event logistics, including agenda preparation, material distribution, event set-up, and tracking action items.
• Conduct advanced analysis to support executive decision making, synthesizing data, identifying emerging issues, and preparing insights for recommendations.
• Develop, implement, and refine internal processes and protocols to improve workflow efficiency, organizational consistency, and customer experience.
• Produce briefings, revenue and expenditure reports, and analytical reports.
• Provide complex purchasing support to Library District staff.
• Manage Library District correspondence through mail, email, and web forms.
• Maintain accurate records, files, and documentation consistent with organizational policies and applicable governance frameworks.
• Anticipate challenges and independently and proactively implement effective solutions.
• Interpret and apply rules, regulations, and policies; revise, modify, and write new procedures; keep abreast of current developments, legal and otherwise.
• Lead or coordinate cross-functional initiatives and operational projects, establish timelines, align stakeholders, and monitor results.
• Interpret and administer grant requirements throughout all stages of the process.
• Lead by influence to shape a culture of strong communication, proactive problem-solving, and operational excellence across the administrative team.
• Manage sensitive, confidential, and strategic materials with the highest level of professionalism and discretion.
• May represent supervisor at meetings.

• Attend meetings, trainings, and workshops to support learning and development.
• Assist with travel arrangements for Board members and department staff as directed.
• Train new staff as needed.
• Assist with special projects as required.
• Perform other duties as…