Payroll Specialist

The Payroll & HR Specialist supports day-to-day HR operations with a primary focus on payroll processing, benefits administration, and employee lifecycle support. This role partners with HR leadership and managers to ensure efficient HR processes, regulatory compliance, and a positive employee experience.

Key Responsibilities

Payroll

• Process weekly and/or bi-weekly payroll for exempt and non-exempt employees using an HRIS system (e.g., ADP).
• Maintain payroll records including new hires, terminations, compensation changes, and deductions.
• Manage wage garnishments and assist with year-end payroll reporting including W-2 preparation.
• Ensure compliance with federal, state, and local payroll regulations.
• Administer employee benefit programs including medical, dental, vision, life, and disability.
• Respond to employee benefit inquiries and resolve issues with vendors and carriers.
• Coordinate employee enrollments, terminations, and benefit deductions.
• Support annual open enrollment and reconcile benefit invoices.

HR Operations

• Manage onboarding and new hire documentation including background checks and I-9 forms.
• Maintain employee records and HR documentation.
• Prepare employment-related documentation including offer letters and termination paperwork.
• Administer employee leaves including FMLA, disability, and workers’ compensation.

Employee Relations & Compliance

• Provide guidance to employees and managers on HR policies and procedures.
• Maintain compliance with employment laws and company policies.
• Assist with recruiting coordination and other HR initiatives as needed.

Qualifications

• Bachelor’s degree in HR, Business, or related field (or equivalent experience).
• 4+ years of HR experience including payroll and benefits administration.
• Experience with HRIS systems; ADP Workforce Now preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities while maintaining confidentiality.