Associate Proposal Coordinator

Overview

K ’s Defense and Technology Solutions (DTS) business unit delivers comprehensive engineering and technical solutions across the lifecycle of military systems on land, at sea, in the air, and in space. By integrating emerging technologies with deep platform expertise, K  enhances mission effectiveness on a global scale. With capabilities in digital engineering, RDT&E, cyber, AI, modeling and simulation, and rapid prototyping, K  provides innovative solutions that drive defense and security advancements.

Title: Associate Proposal Coordinator

Job Summary: K  is seeking an Associate Proposal Coordinator with experience in a DoD contracting environment to join our team. The role requires exceptional organization skills, strong interpersonal abilities, and a customer service-oriented mindset to manage and coordinate proposal development efforts effectively. The ideal candidate will ensure compliance with proposal requirements, collaborate with cross-functional teams, and contribute to high-quality, competitive submissions.

• Coordinate the administrative aspects of the proposal process and, in some cases, manage the proposal team. Work with multiple functional and operational personnel in a deadline-driven environment to develop compliant, winning proposals in response to government Requests For Proposal (RFP).
• Coordinate the requirements of many proposals/proposal teams at once, acting as the manager for subcontract proposals and the assistant to the manager on prime proposals.
• Work with business development capture managers to formulate teams with other companies and may compile past performance research. Search SAM.gov and work with internal company POCs to obtain RFP documents.
• Review and interpret RFP requirements and understand the proposal process. Prepare compliance matrices as needed. Work independently or with the proposal manager to guide the technical team toward successful proposal completion.
• Maintain configuration control of documentation and access to the proposal management system. Coordinate data calls for information from other companies as well as data from within K . Coordinate and prepare past performance requests from current and previous government customers. Work with the proposal manager to select color team reviewers and schedule and participate in color team reviews.
• Build response templates for proposal writers, edit and format proposal documents for compliance with company styles and RFP requirements. Coordinate white-glove review and production of the final product for submittal. Coordinate covers, binders, tabs, etc., with graphics and production personnel, as well as the coordination of delivery.
• Ability to edit and correct grammar in existing documents.
• Support the proposal process to ensure the response team stays on schedule by: assisting with ad hoc activities as needed by the Proposal Manager and filling in as Proposal Manager in their absence; handling ad hoc writing responsibilities as needed.
• Communicate with the Proposal Manager regarding schedule, meeting agendas, status of tasks, outstanding assignments, pending deadlines, and other potential requirements as necessary.
• Review DRFP and FRFP documents upon release; create change documents highlighting changes from amendments; pay close attention to all instructions related to proposal preparation, production, submission, and delivery.
• Develop and maintain supporting documents, such as the PMC User List and the Color Team Reviewer List; update proposal response templates according to the FRFP.
• Attend virtual and in-person proposal meetings; host meetings if necessary; print needed documents for in-person meetings; present proposal process information to the response team during kickoff(s) and provide necessary training on processes and tools.
• Support the professional look and feel of proposals by providing desktop publishing, copy editing; coordinate graphics production and cover art with the assigned Graphics Designer.
• Assist with desktop publishing prior to Color Team reviews and final submission; ensure all proposal documents comply with K  branding and proposal guidelines.
• Assist with the administration of PMC sites, including user access.
• Assist with close-out activities, such as moving past performance write-ups to the Past Performance Database and ensuring the Status of the PMC site is changed.
• Under general direction, use specialized knowledge or skills to solve complex and unique problems; may direct resources, prioritize tasks, and provide guidance to less experienced team members.
• Rely on experience, interpersonal skills, and broad knowledge of the field to ensure task completion in compliance with K ’s policies, procedures, and business strategy; provide in-depth training to team members.
• May be responsible for leading subcontractor proposal efforts from cradle to grave, including working with Capture to understand the opportunity; acts as the primary POC between K  and the Prime; ensures data calls and…