Office Associate III; FEC

Position: Office Associate III (FEC)
Location: Largo

Position Title Office Associate III (FEC) Position Type Staff Full Time or Part Time Part Time Fixed Term/Tenure Track (Faculty Only) Department Workforce Programs, Innovation, and Partnerships FLSA Non-Exempt Grade 6 Salary Range Hiring Salary Range $27.00/hour Union/Non Union Non Union

Job Description Summary

Performs general secretarial activities to assist administrative and/or professional personnel. Interact with the general public by disseminating information and assistance as it relates to the Financial Empowerment Center at Prince George's Community College's (FEC@PGCC) activities/services, rules and regulations. Work collaboratively with the Program Director and Site Coordinator, to deliver administrative support and assist with financial programming that supports the FEC@PGCC´s strategic goals and objectives, the college's strategic plan, and meet current and emerging community needs.

Work is reoccurring and incumbents are required to select the guidelines and references that apply to the specific activity. Most general duties are routinized and deviations from established procedures require the approval of a supervisor.

This position will not exceed 500 hours.

Minimum Qualifications

EDUCATION AND EXPERIENCE

* High school diploma, GED, or equivalent required.

* Two years of office experience or required course work/certification.

Criteria

CRITERIA:
The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application.

Please ensure that your documents address the criteria listed below for this position.

ESSENTIAL DUTIES

* Performs secretarial duties with minimal supervision for the FEC@PGCC which includes the site coordinator, program director, other part-time, contracted and volunteer staff.

* Composes correspondence from verbal instructions or brief written notes.

* Types a variety of documents, i.e., in-take forms, memoranda, handouts, guides, manuals, orientation manuals, procedure manuals, material orders and purchases, evaluation comments, schedules, certificates, brochures, and miscellaneous forms; checks for accuracy and completeness; prepares for printing and distributes.

* Enters statistical and narrative data into computer and database files according to established procedures and generates standard lists and reports as required.

* Prepares files including organizing and assembling required documents.

* Maintains documents, forms, correspondence, etc. According to established filing system, which they may participate.

* Works to coordinate contracted and volunteer staff members and coaches (i.e. Scheduling, training, trouble shooting)

* Organizes and prioritizes clerical requests from clients and FEC@PGCC and college partners.

* Attends meetings and takes minutes, as directed.

* Coordinates with program director and site coordinator (other part-time staff) to relay, retrieve, receive and post marketing materials for the FEC@PGCC (i.e. Flyers, posters, etc.).

* Prepares material relating to reports and other important and confidential matters.

* Greets visitors and answers phones; directs person(s) to the appropriate personnel and/or takes accurate messages. Provides standard information regarding FEC@PGCC procedures, policies, services, etc. Upon request. Follows up with appropriate information.

* Provides customer services by disseminating forms/applications and answering specific questions regarding FEC@PGCC programs and services.

* Monitors and tracks inventory of supplies/forms, arranges for replenishment of items, receives delivers and distributes accordingly.

* Processes room reservations for meetings, special classes, and special events as directed.

* Assists in the coordination of advisory board committee meetings, lunch-and-learns, and other events.

* Assists in the training and collaboration of more junior staff, i.e.…