Recreation and Parks Office Assistant - Nature and Environmental Centers - Non-Merit

Overview

A Non-Merit vacancy exists in the Department of Recreation and Parks for an Office Assistant for the Nature and Environmental Centers. Regular

Schedule:

34 hours per week, plus County benefits.

This position may require working fixed shifts (Monday‑Friday) or rotating shifts, which may include at least two weeknights and weekends or holidays as needed.

Nature and Environmental Centers, 9831 Van Buren Lane, Cockeysville, MD 21030.

Under general supervision, performs comprehensive word processing, typing, and other clerical duties in support of the Nature and Environmental Center Region of the Parks Division.

• Answers and routes incoming calls from the Recreation and Parks main phone line.
• Manages incoming mail and packages by sorting and directing to appropriate recipients.
• Accepts and logs deposits from various Recreation and Parks sites.
• Responds to inquiries of a routine nature regarding department programs and policies in person, by telephone, or by regular or electronic mail.
• Uses automated office systems, such as email, calendar/scheduling, and word processing computer software to prepare a variety of flyers, letters, memos, meeting schedules, and other material from draft or specific instructions.
• Creates, duplicates, and distributes flyers, letters, memos, and other documents.
• Establishes and maintains confidential alphabetical, chronological, or subject matter files and records.
• Assists with registration of programs and/or special events.
• Assists in the preparation of personnel‑related documents and forms.
• Operates office machinery, such as computers, photocopiers, calculators, telephones, scanners, and printers.

Creates and maintains office spreadsheets, databases, and logs to track data using Microsoft Excel. Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space. Performs other related duties as required.

Education
Possession of a high school diploma or an appropriate equivalent.

Experience
One year of typing, word processing, or secretarial experience. Additional experience may be substituted on a year‑for‑year basis for the required education.

Preferred Experience
At least one (1) year of experience in a position that requires significant time spent creating and/or transcribing documents using word processing software and extensive telephone and in‑person customer service interaction.

Knowledge,

Skills and Abilities

• Knowledge of modern office methods and procedures, including filing systems.
• Knowledge of spelling, grammar, and arithmetic.
• Knowledge of creating flyers and other marketing materials using relevant software.
• Knowledge of word processing.
• Skill in the operation of office machines as listed in essential duties.
• Skill in the use of word processing software.
• Skill in responding to inquiries and handling routine complaints.
• Ability to communicate effectively.
• Ability to perform basic mathematical computations.
• Ability to set up and maintain paper and electronic filing systems.
• Ability to use automated office systems.
• Ability to establish and maintain effective working relationships.
• Ability to type from plain copy at a rate of 40 WPM.

Applicants must attach transcripts, degrees, professional licenses, and certifications. Unofficial copies are acceptable.

Proof of professional licenses, certifications, and education must be submitted with each application. Failure to submit proof will result in the application not being considered.

Office Assistant - Non‑Merit - Rec and Parks
Office of Human Resources
Baltimore County Government
308 Allegheny Ave., Towson, MD 21204

Applicants will be qualified based on an evaluation of the training and experience stated in their application, including their answers to the supplemental questions. Applicants must clearly and completely state the dates and duties of past and present experience for evaluation purposes.

Positions may require working fixed shifts or rotating shifts, with at least two weeknights and weekends or holidays as needed. Work is sedentary, with occasional walking or lifting. Locations are recreation community offices in parks or campuses and may be isolated, secluded, or solitary.

Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including criminal background, education, and fingerprinting checks.