Meetings Specialist

POSITION SUMMARY

DESCRIPTION:

The Meeting Specialist will work closely with the Meetings Manager to assist with the planning and implementation of premier academic physiatry events and activities, including the AAP Annual Meeting. The Meeting specialist will assist with housing, scheduling, speaker coordination, abstracts, onsite management, logistics and more.

• Advises and collects relevant materials from meeting speakers such as procedural guidelines, honorariums, expenses, disclosures, handouts, etc.
• Manage abstract and poster submission processes, including system setup, communications, and reporting.
• Maintains reports on a monthly/weekly/daily basis as needed to update the society on event progress.
• Advises speakers and content experts on AAP policies and collects relevant materials expense sheet, honorarium forms, disclosures, handouts, etc.
• Monitors inventory and orders supplies for meetings as needed prior to and following each meeting.
• Manages proposal submissions for all courses and workshops including the acknowledgment and acceptance processes.
• Assists with other meetings as necessary including other educational meetings, Board meetings, committee meetings, etc.
• Assists in staffing the program committee under the direction of the Meetings Manager.
• Serve as staff liaison and provide administrative support for the Administrative Directors Council and Program Coordinators Council.
• Ensures CME activities are fully compliant with ACCME.

• Bachelor's degree preferred or equivalent work experience
• 1-3 years experience within customer service, event coordination, or administrative support.
• Strong organizational and project management skills
• Strong customer service orientation.
• Excellent written and verbal communication skills.
  
  Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office applications required.
• Experience with event management systems and association environments preferred.

The AAP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The AAP complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business .

This is not a contract. The description and duties as they relate to this position are subject to change as reasonable business necessity dictates. In the event of such changes, a new job description may be created.