Senior Administrative Coordinator

Job Title

Sr Administrative Coordinator

As a Senior Administrative Coordinator, you will perform a range of moderately complex and confidential administrative duties, requiring considerable skill and knowledge of organizational policies and procedures. You will screen calls and visitors, resolve routine and complex inquiries, and manage calendars, appointments, meetings, and travel arrangements. You will exercise moderate autonomy in troubleshooting issues and anticipate the needs of the person you support.

• Perform moderately complex administrative assignments related to meeting, seminar, workshop, and conference planning, including material production, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.
• Assist with special projects across multiple teams, including workstream participation.
• Conduct research for individual contributors; compile, analyze, and summarize information for reports and correspondence.
• Compile, review, and analyze complex data, keep databases and share sites updated, and provide accurate data and information on functional unit processes and procedures.
• Coordinate executive meetings, including logistics, collection and coordination of meeting materials, agenda creation, and recording meeting minutes.
• Assist in the preparation of correspondences, memoranda, and reports, as well as copying and filing and processing documentation of expenses and vouchers.

• Proficiency in administrative support and assistance.
• Skill in calendar management and expense reimbursement.
• Experience in travel management and expense reconciliation.
• Strong ability in travel coordination.

• Bachelor's degree or equivalent combination of education and relevant experience.
• 5+ years of total relevant work experience.
• Proficiency with MS Suite, Concur, and Zoom.

The role involves working 4 days in the office and 1 day remotely, typically remote on Fridays. Sometimes, Fridays are rotated with other administrative staff. Parking is included.

This is a Contract position based out of Owings Mills, MD.

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Owings Mills, MD.

This position is anticipated to close on Mar 10, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.