Executive Assistant

Location: Hunt Valley

Description

The Executive Assistant provides high-level administrative and operational support to senior executives within a financial services organization. This role requires exceptional discretion, attention to detail, and the ability to manage complex schedules and priorities in a fast-paced, highly regulated environment. The Executive Assistant serves as a trusted partner to leadership, supporting business operations, client interactions, and confidential financial matters.

Key Responsibilities

+ Manage complex executive calendars, meetings, and travel arrangements

+ Prepare and edit correspondence, reports, presentations, and meeting materials

+ Coordinate internal and external meetings, including client and board meetings

+ Handle sensitive and confidential financial, client, and regulatory information

+ Serve as a primary point of contact between executives, clients, and internal teams

+ Track deadlines, action items, and follow up to ensure timely completion

+ Support compliance with internal policies and financial regulations

+ Organize and maintain accurate records, files, and documentation

+ Assist with special projects and ad hoc initiatives as needed

Requirements

+ Proven experience as an Executive Assistant or Senior Administrative Assistant

+ Experience in financial services, banking, investment, or related industries preferred

+ Strong organizational, communication, and time-management skills

+ High level of professionalism, judgment, and confidentiality

+ Ability to prioritize tasks and work independently

Relevant Software & Tools

+ Microsoft Office (Outlook, Word, Excel, PowerPoint)

+ Microsoft Teams / Zoom

+ SharePoint / One Drive

+ CRM systems (Salesforce or similar)

+ Expense management tools (Concur, Expensify)

+ Document management and e-signature platforms (Adobe Acrobat, Docu Sign)

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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