Office Assistant - Capital

Overview

Pay Schedule I, Grade 19, Regular

Schedule:

35 hours per week. A vacancy exists in Property Management, Office of Budget and Finance. A list of eligible applicants will be established based on the examination as outlined below. Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants. All interested candidates must apply at this time.

Examples of Duties include a range of office administration and clerical duties in support of an office. See the detailed duties and examples of essential duties and other duties for a full description of responsibilities.

• Reconciles account balances.
• Verifies procurement card purchases.
• Uses automated office systems to prepare letters, memos, and other materials from drafts or instructions; proofreads for grammar, punctuation, and spelling; prepares documents for distribution or mail.
• Originates procedural correspondence and routine notices; responds to requests for information or initiates office processes.
• Sets up and maintains office databases and files; accesses databases to establish, retrieve, review, update, track, and revise records.
• Performs queries and compiles routine reports; assembles data for narrative and statistical reports; creates and updates office spreadsheets.
• Maintains confidential files; prepares reports or responses to inquiries; determines release of information according to procedures and confidentiality; initiates purging/updating files.
• Manages incoming mail, tracks correspondence, and ensures timely office responses.
• Greets and directs clients; responds to routine inquiries regarding policies; refers more complex inquiries to appropriate staff.
• Maintains calendars, schedules appointments/meetings, and reserves meeting facilities; prepares or assists in preparing personnel documents and forms.
• Performs timekeeping; operates office machinery (photocopiers, calculators, telephones, scanners, printers).

• Maintains simple financial and statistical records.
• Orders and maintains office supplies.
• Prepares and processes purchase orders, direct payments, and invoices.
• May take verbatim notes or minutes; may lead and instruct others.
• Performs other related duties as required.

Required Qualifications

Possession of a high school diploma or an appropriate equivalent. One (1) year typing, word processing, or secretarial experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience.

Proof of Licenses, Certifications and Education

Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Proof of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency

Applicants who have obtained a degree from outside the United States are required to submit degree equivalence documentation from World Education Services, Inc. (www.

WES.org).

Application and Examination Procedure

Applicants will be qualified based on an evaluation of their training and experience as stated on their application, including answers to supplemental questions. Applicants must clearly and completely state the dates and duties of past and present experience for evaluation purposes. Conditions of Employment, Physical and Environmental Conditions, and Employment Background Investigation are also described as part of the application process.

Baltimore County General Government offers benefits to full-time, merit or classified employees. The following are frequently included: health insurance, retirement, paid leave (sick, vacation, personal, holidays, bereavement, jury, military), life insurance, flexible spending accounts, and other programs. Some benefits vary by bargaining group and are subject to change at the discretion of the administration. This summary does not constitute a contract.

Equal Opportunity

Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants. All Baltimore County offices are smoke free and drug free; urinalysis testing may be required as part of the pre-employment physical examination.

Notes:
The duties and responsibilities listed are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all essential job functions of every position, and not every position is required to perform all listed functions. This description does not imply a contract of employment.

The supplemental…