Personal Assistant

Job Description

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support our leadership team in both professional and occasional personal matters. This individual will play a key role in managing schedules, coordinating travel, overseeing administrative tasks, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, discreet, and able to juggle multiple priorities with grace and efficiency.

• Manage calendars, schedule appointments, and coordinate meetings for the leadership team.
• Handle travel arrangements including flights, hotels, transportation, and itineraries.
• Screen and respond to emails, calls, and correspondence on behalf of executives.
• Prepare and format professional documents, reports, and presentations.
• Serve as a liaison between executives and internal/external stakeholders.

• Support the planning and execution of projects, ensuring deadlines and deliverables are met.
• Track project progress, update documentation, and follow up with team members as needed.
• Assist with event planning, meeting logistics, and other operational initiatives.

• Process reimbursements, manage expense reports, and assist with budgeting tasks.
• Assist in invoice tracking, payroll coordination, and purchase order preparation.
• Maintain well-organized filing systems, both digital and physical.

• Monitor office supplies and handle procurement as needed.
• Assist in onboarding new hires and maintaining employee records.
• Support HR-related tasks such as scheduling interviews and posting job listings.

• Occasionally assist with personal scheduling, errands, or travel for executives.

• High school diploma required;
  Associate’s or Bachelor’s degree preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Exceptional organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Trustworthy, professional, and able to handle confidential information with discretion.
• Strong problem-solving skills and a self-starter attitude.