Compliance Administrator Customer & Vendor

Position: Compliance Administrator Customer & Vendor (520)
Location: White Marsh

Job Details

Job Location
: 5812 ALLENDER RD - WHITE MARSH, MD 21162

Position Type
:
Full Time

Job Category
:
Construction

The Compliance Administrator is responsible for managing the administrative aspects of vendor registrations, customer qualification applications, and the maintenance of certificates of insurance (COIs) provided by customers. This role ensures that all compliance-related documentation is completed accurately, submitted in a timely manner, and maintained to support ongoing business operations and client requirements.

Key Responsibilities:

Vendor Registration Management:

• Complete and submit vendor registration packets and forms to prospective clients and platforms.
• Maintain accurate records of all registration statuses and follow up on pending approvals.

Customer Qualification Applications:

• Prepare and complete qualification documents required by customers for prequalification or project eligibility.
• Collaborate with internal departments to gather necessary information (e.g., safety records, financial data, licenses).

Certificates of Insurance (COI) Maintenance:

• Track incoming COIs from customers to ensure compliance with contractual and legal requirements.
• Review COIs for accuracy, coverage, and expiration; request updates or corrections as needed.
• Maintain organized COI records and ensure timely renewals.

Database and Records Management:

• Update and maintain databases, spreadsheets, and documentation logs to reflect current status of all vendor and customer compliance requirements.
• Assist in creating internal tracking systems for ongoing compliance monitoring.

Communication and Coordination:

• Serve as a liaison between internal teams and external parties (vendors/customers/insurance agents) to facilitate information flow.
• Respond promptly to inquiries related to registration and insurance documentation.

Qualifications

Education &

Qualifications:

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Minimum 2+ years of demonstrated experience in administrative support, compliance coordination, or a related field.

• Familiarity with vendor portals, insurance terminology, and qualification processes is a plus.
• Strong attention to detail and excellent organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities and meet deadlines.

Wilmot Modular is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment.

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