Administrative Manager

Overview

We re seeking a friendly and meticulously organized Administrative Assistant to be the heart of our Vanguard General Contracting team! If you re a natural problem-solver who loves creating a smooth-running and welcoming environment, this is the perfect opportunity. You ll be the cornerstone of our office operations, managing communications, scheduling, and supporting our team to function at their best.

• Own the first impression:
  Greet clients and team members with a warm and helpful attitude, answering inquiries and directing them seamlessly to the right resources.
• Master the schedule:
  Manage calendars, meticulously coordinate appointments, and plan meetings with expert precision.
• Communicate with clarity:
  Prepare professional and accurate correspondence, meeting minutes, and reports that inform and align everyone involved.
• Champion organization:
  Maintain impeccable filing systems, both physical and digital, and suggest efficiency improvements to streamline office procedures.
• Thrive in a dynamic environment:
  Juggle multiple tasks, effortlessly prioritize under pressure, and always project a calm and collected presence.

• Education:
  
  High school diploma/GED required;
  Associate s degree or administrative training strongly preferred.
• Experience:
  
  Previous experience in an administrative or customer service role, demonstrating your ability to support others effectively.
• Communication skills:
  Exceptional written and verbal communication skills are a must.
• Tech-savvy:
  Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new software.
• The right mindset:
  Detail-oriented, proactive, and a true team player with a positive outlook.