Administrative Assistant

Ultimate Staffing Services is actively seeking a dedicated Administrative Assistant to join a vibrant team in California. This role is essential in providing comprehensive administrative support to department leadership and team members, ensuring smooth and efficient office operations.

• Provide day‑to‑day administrative support to department leadership and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, presentations, and reports.
• Handle incoming calls, emails, and correspondence with professionalism.
• Organize and maintain digital and physical filing systems.
• Assist with onboarding tasks and internal communications.
• Arrange travel, accommodations, and itineraries as needed.
• Support office operations, including ordering supplies and managing vendor relationships.
• Track expenses, process invoices, and assist with basic budgeting tasks.
• Coordinate team events, meetings, and company‑wide activities.
• Perform other administrative tasks as assigned to support the business.

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Experience with calendar management and scheduling.
• Professional demeanor and ability to maintain confidentiality.
• Previous experience in an administrative role is preferred.

Monday through Friday, 1st Shift

Ultimate Staffing Services offers a comprehensive benefits package that supports employees' well‑being and professional growth.

Pay Range: $22.00 - $25.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.