Payroll & Accounting Analyst

Schedule: Monday–Friday, full-time (in office)

Pay Range: $24–$28 per hour (DOE)

Founded in 2009, Advance Marketing & Mail is a rapidly growing Direct Mail Marketing agency headquartered in Martinez, CA, with production locations in West Sacramento, Baltimore, Dallas and Pennsylvania. We specialize in streamlining the print-to-mail process, handling millions of mail pieces each month for a specialty client base. Our advanced technology, combined with a dedicated accounting team, allows us to deliver unmatched efficiency, accountability, and ROI for our clients.

We’re looking for a reliable, detail-driven Payroll & Accounting Analyst to own bi-weekly payroll processing for 200+ employees while also supporting analytical and reporting functions within our Accounting and HR teams. This role is ideal for someone who values accurate data, disciplined processes, and enjoys turning numbers into meaningful insights.

You’ll be trusted with payroll accuracy and will also contribute to KPI reporting, data analysis, cost tracking, and operational support
. If you enjoy structured work, clean reconciliations, and being part of a positive, collaborative accounting and HR environment, this role is a strong fit.

• Process bi-weekly payroll for 200+ employees using ADP Workforce Now
• Ensure accurate pay, deductions, taxes, benefits, and garnishments
• Maintain strong payroll records and documentation for audits and reporting
• Reconcile payroll data and resolve discrepancies quickly
• Prepare payroll reports and support finance/accounting as needed
• Assist with payroll‑related employee questions professionally and clearly
• Support HR functions as needed (onboarding, terminations, updates, compliance)
• Prepare and maintain KPI reports
• Perform data entry and validation for accounting and job‑costing functions
• Support cost accounting activities
• Collaborate with Accounting and HR on process improvements and data accuracy

• Proven experience running payroll for 200+ employees or strong analytical skills
• Strong attention to detail
• Strong organizational and record‑keeping skills
• Ability to meet strict deadlines without supervision

• HR or payroll‑adjacent experience
• Familiarity with California payroll compliance
• Experience supporting audits or internal reviews
• Hands‑on experience with ADP Workforce Now
• Experience supporting cost accounting, reporting, or KPI tracking

• Stable, full‑time position in a growing company
• Competitive hourly pay based on experience
• Collaborative, supportive Accounting and HR teams
• In‑office environment with direct access to leadership
• $24-$28 per hour, depending on experience
• Paid Time Off, Vacation & Paid Holidays
• Health, Dental, and HSA Programs
• 401(k) with Match
• Advancement opportunities in a growing company