Surgical Instruments Coordinator - SPD

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The Surgical Instruments Coordinator is responsible for a variety of administrative and financial non-nursing functions in Sterile Processing Services. The coordinator provides quality, systems, technical, and administrative support that aligns with the financial and clinical goals of perioperative services under the direction of the SPD. Participates in audits, data management, and special projects for SPD/OR to facilitate and maintain compliance with policies, procedures, and regulatory requirements.

Responsible for maintaining SPD supplies and instrumentation as well as coordinating needs between SPD and the OR. Supports the improvement of both the health system materials management information system and the electronic health records system.

Supply/Inventory Maintenance

• Maintains all SPD supply inventory and instruments and evaluates products according to LCMC contracts.
• Examines supply levels and documents daily deliveries and shipments to update inventory.
• Performs daily analysis to predict potential inventory problems.
• Orders new supplies to avoid inefficiencies or excessive surplus.
• Analyzes different suppliers to obtain the best cost-effective deals.
• Analyzes usage and ensures proper workflows are incorporated to maintain appropriate utilization and optimization.
• Ensures consistency between the Censitrac and EPIC system as it relates to instrument inventory nomenclature.
• Performs daily reviews of count sheets and pick lists to ensure appropriate instrument sets are listed on preference cards.
• Provides administrative/clerical support with facilitating equipment maintenance and repairs, and collection, maintenance, and storage of sterilization logs for regulatory and infection control purposes.
• Manages relevant databases, promotes security of information, and maintains/audits to ensure quality control of systems.

Coordination & Collaboration

• Assists in special projects in Sterile Process Services that support quality and efficiency initiatives (e.g., cost containment, organizational/workflow).
• Collaborates with Patient Care Team in obtaining information/planning on needs for products/technology and instrumentation.
• Coordinates the introduction and purchase of new equipment and instrumentation including capital equipment for Surgery and SPD.
• Works with new and current medical and clinical staff to create and maintain all instrumentation count sheets for new instrument sets added or created in EPIC based on physician recommendations and needs.

OR & SPD Duties

• Works directly with EPIC analyst to add and maintain all required instrumentation according to facility standards.
• Assists EPIC Optime analyst in updates and/or reviews of OR and SPD system data for facility initiatives and upgrades.
• Provides information and communication among OR and SPD staff to improve clinical practice and surgeon satisfaction.
• Using data, analyzes, recommends, and implements changes to instrumentation on preference cards to reduce OR delays due to incorrect instrumentation.
• Contributes to the development of policies, procedures, and systems which assure effective operational functioning of OR and Sterile Processing.
• Conducts audits and reports to support departmental and hospital-wide quality initiatives.
• Under the direction of the SPD Manager, participates in investigations of occurrences reported through the RL system and provides feedback as necessary.

• Certified Registered Central Service Technician (CRCST) – Healthcare Sterile Processing Association (HPSA) OR
• Certification Board for Sterile Processing and Distribution (CBSPD) OR
• Surgical Technologist (CST) – National Board of Surgical Technology and Surgical Assisting (NBSTSA)

Work Shift

Variable Hours (United States of America)

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