Administrator, Office Administrator/ Coordinator, Administrative/Clerical
Listed on 2026-01-16
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Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
Chief Executive Officer @ Universal Window and Door | MBA Company Description
Universal Window and Door is a premier manufacturer of custom commercial windows for both new and historic applications, based in Marlborough, MA. Known for providing high-quality, award-winning products, our windows have been featured in prestigious projects such as the former Sony Music Entertainment Building in Nashville, TN, and Restoration Hardware in Boston, MA. We control 100% of our manufacturing processes in‑house, ensuring superior quality and faster lead times to meet tight installation schedules.
Our team combines over 530 years of collective experience tackling even the most complex projects, establishing us as a trusted partner in the industry.
This on‑site role supports office operations and key financial tasks, including accounts payable, weekly payroll, and MRP data entry in a fast‑paced manufacturing environment.
Key Responsibilities Administrative Support- Serve as the first point of contact for visitors, vendors, and employees
- Manage phones, mail, office supplies, and general front‑office operations
- Schedule meetings and coordinate calendars
- Prepare documents, reports, and correspondence
- Process vendor invoices accurately and on schedule
- Enter AP transactions into Quick Books and the MRP system
- Reconcile vendor statements and resolve discrepancies
- Work with vendors to address billing, credits, and payment status
- Work with purchasing, receiving, and operations to resolve variances
- Support the finance team with audits, reporting, and special projects
- Collect, review, and enter employee timecards or hours worked
- Process weekly payroll accurately and on time
- Ensure correct wages, deductions, and benefits
- Maintain payroll records and support HR with employee updates
- Respond to employee payroll and benefit questions
- 2+ years of administrative experience
- 2+ years of accounts payable
- Experience processing weekly payroll
- Experience using an MRP system and Quick Books Desktop
- Experience working in a manufacturing environment
- Excellent attention to detail and organizational skills
- Strong communication and customer service abilities
- Reliability and punctuality
- Strong follow‑through and accountability
- Ability to multitask and prioritize
- Team‑oriented attitude
Seniority level Entry level
Employment type Full‑time
Job function Information Technology
Industries Building Materials
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