Customer Service Representative

Customer Service Representative – Heilind Electronics Job Summary

The major objective for this position is to provide essential elements of support for the Inside Sales Staff and Branch Management Team, while learning the key areas of our business in hopes of positioning yourself for future growth within the organization. This is the first step to an amazing career in sales with our organization. The Customer Service position is responsible for order entry and maintenance, reporting, backlog review, spreadsheet administration, and providing overall support of important branch administrative needs.

The position also provides backup support for the sales team on customer needs and helps to grow sales with certain accounts.

• Within the first 30 days, meet with your Branch Management team to understand the company vision and key objectives for the branch. Collaborate & document the role you will play in the success toward meeting or exceeding these objectives.
• Within the first 30 days, demonstrate ability to prepare and maintain various spreadsheets needed within the branch, providing evidence of good working knowledge of MS Excel.
• Within the first 90 days, learn the Heilind CRM system and resources – working knowledge of order entry and workflows and utilize the resources available to manage the business and issues that arise. All assigned system training modules should be complete at this time.
• Within the first 90 days, decipher the customers' backlog in conjunction with applicable product availability, communicating with both Sales and Customers to ensure 95%+ on-time delivery for the branch.
• Within the first 6 months, provide one process improvement idea related to your position.
• Develop solid working relationships with all internal key support personnel. Maintain top levels of professionalism and diplomacy when dealing with our internal support teams.

A Customer Service Representative for Heilind should have an associate degree or diploma from an accredited post‑secondary institution, or 1‑2 years of progressively responsible experience in an office or customer service environment, or an equivalent combination of education and experience.

• Canadian citizen or legally allowed to work in Canada.
• Must be able to report to assigned office location during scheduled in‑office workdays.
• Excellent interpersonal and communication skills.
• Advanced knowledge of Excel, Outlook, and Word.
• Proficient knowledge of customer service and standard office practices and procedures.
• Excellent phone etiquette.
• Strong organization and ability to multi‑task.

While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co‑workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job. Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Substantial movements (motions) of the wrists, hands, and/or fingers (paperwork, typing, using mouse/keyboard). The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Position is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Minorities/Women/Protected Veterans/Disabled.

Entry level

Full‑time

Other

Appliances, Electrical, and Electronics Manufacturing