HR & Payroll Administrator

Your main responsibilities as the HR administrator is to be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process; to create and implement effective onboarding plans; to administer health benefits plan; to maintain and update employee records, as well as manage various HR documents and internal databases, such as vacation and leave. Your main responsibilities with regards to Payroll is to run the bi-weekly payroll and provide management reporting on a regular basis.

Your responsibilities as the HR administrator will include:

• Publish and update job ads on careers pages
• Screen resumes and job applications alongside management
• Schedule interviews
• Attend exit interviews along with preparation and signoff on termination checklist
• Prepare employment offers; employment contracts and employment letters
• Maintain employee records (attendance, vacation, sick) according to policy and legal requirements
• Administer new employee health benefits applications
• Communicate with external partners such as health benefits provider
• Assist management with annual performance review administration
• Report to management on HR metrics, such as company turnover
• Maintain employee handbook; company policies and procedures
• Assist eligible employees with OINP applications and keep track of employees’ Immigration status.

Your responsibilities as the Payroll administrator will include:

• Update internal databases with new hires’ data (e.g. contact details and bank accounts)
• Bi-weekly payroll run using Easy Pay Payroll Software
• Prepare Record of Employment upon employee termination
• Assist accounting department with preparation of annual T4 slips and filings

Job Type: Full-time

Salary: $22.00 - $24.00 per hour

• Dental care
• Extended health care
• Life insurance

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Markham, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Human resources: 1 year (preferred)
• Payroll: 2 years

Work Location:

In person, Markham office

HR and Payroll administrator skills and competencies

HR administrators are expected to be qualified to college or university level, in either HR/Payroll management or a business related field. Previous administrative experience is essential, but not necessarily within the HR sector. In most cases, training is provided on the job, if this is relevant. Being organised and able to prioritise is vital, as is having good communicative and relationship building skills, as you will work with various people across the whole business.