Install Clerk

Overview

Enercare Inc. is one of Canada’s largest home and commercial services companies servicing over one million customers across Ontario, Manitoba, Saskatchewan, Alberta, British Columbia, Quebec and New Brunswick. Enercare is the Experts at Home, operating under several brands including Enercare, Hydro Solution, and Pioneer Plumbing & Heating. A proudly Canadian-owned company, we are the Experts at what we do and deeply care about our customers.

We value a diverse, collaborative culture, and take pride in our commitment to health and safety, and knowing our work serves and supports our communities every day. No matter your role, we invest in making sure you have opportunities to grow, learn, and become the Expert you want to be. If you are ready to become one of our Experts, we would love to hear from you.

Job Title: Install Planning Clerk (2-months contract)

Reporting To: IP Operations Manager

Department: Install Planning

Location: Markham

Rate of Pay: $25.47 - As per collective agreement

File number: 3263

Hours of Work: 24 hours per week – Saturday to Sunday 7:00 a.m. – 3:00 p.m. or 9:00 a.m. – 5:00 p.m. AND (1-day) Monday to Friday 7:00 a.m. – 3:00 p.m. OR 2:00 p.m. – 10:00 p.m.

The primary focus of this role will involve the ongoing optimization of area Install Technician resources to meet incoming and forecasted customer demands, including finalizing orders, reconciling cash balances and handling escalations. Through the use of a formalized planning process and continuous interaction with Internal and external customers and partners, this key function will ensure that corporate goals are met in a manner that provides best-in-class service delivery and customer satisfaction.

• Accountable for setting the daily schedule, by including scheduling overnight installs, optimizing the schedule, adjusting for exceptions, and confirming the schedule with installers and subcontractors
• Handle escalations by managing queues and monitoring email inbox activity to ensure timely resolution of customer complaints and escalations.
• Accountable for proactively scheduling installations for HVAC and Water Heaters and generating BRIOs
• Ensure a fair and even distribution of workload
• Prepare BRIO reports as required
• Responsible to create orders including creation of the GERS order from the SIPR file, assigning inventory against the job, voiding and updating of orders per EMC and Management
• Responsible for the capture and input of task information into applicable applications
• Responsible for handling the debrief activity with installers upon completions of jobs
• Responsible for collection of payment on orders
• Responsible for the entry GERS order details (Serial Numbers, warranty information, big box sku’s)
• Accountable for application of payment against GERS orders
• Required to finalize installations including HVACs transactions, Water Heaters (Company installers only) and completing district extras
• In charge of reconciling GERS cash draws for previous day’s work
• Handling of both inbound and outbound calls
• Assist with escalations as necessary
• Filing of envelopes, faxing of red tags, queue management, manual dispatch of work as required
• Provide customer quotes, analyze and interpret forecast and incoming-demand data
• Record forecast variance and resource allocation change information
• Coding out of calls when required
• Provide customers with quotes on installs
• Advise Customers of changes to appointment times
• Undertake special projects and assignments as assigned
• Achieve defined productivity and performance measures on a consistent basis
• Ability to effectively resolve customer complaints to the satisfaction of both customer and the company
• Ability to provide reporting and data analysis as requested by management
• Act as a courteous and friendly central point of contact for both internal and external customers
• Other duties as assigned by management

• Customer focused with excellent interpersonal skills
• Ability to effectively use W6, GERS, MS Office & Clarify software programs
• Ability to concurrently use various computer information packages in conjunction with telephone / wireless radio communication…