CFD Administrative Agent

Salary Rate: $44,162 (100% time portion) – Check out the YMCA’s total compensation package!

Location:

103-60 Centurian Drive, Markham Ontario

Work Hours:

8 hour work day with ½ hour lunch, hybrid model staff work in the office 2 days/week, at home 3 days/per week

Employment Type:

Full Time Salaried Contract-1 year (March 1, 2026 - March 1, 2027)

Number of Vacancies : 2 Anticipated

Start Date:

March 1, 2026 Final date to receive applications:
January 30, 2026 by 5 pm

Join our passionate team of Child Care and Family Development and help us to achieve great things in our community! YMCA Child & Family Development has provided quality child care in the GTA for over 40 years, and is the largest not‑for‑profit provider of Licensed Child Care in Canada. With more than 290 locations, we offer a variety of programs for children 0‑12 years of age:
Early Learning and Care (Infant, Toddler, Preschool, and Nursery);
Before and After School Care (Kindergarten and School Age); and Family Support programs.

The Administrative Agent plays a vital role in ensuring the efficient administration of communication and registration and provides clerical assistance as required. The primary function of the position is to complete data entry activities using our membership database and fundraising/volunteer database and to provide efficient customer service.

• Be responsible for registering child care clients into the Active Net system in an accurate, professional and efficient manner.
• Manage amendments, withdrawals and emergency care for each client.
• Work closely with Collections staff within the Administration team.
• Manage the class lists for each program to ensure that the licensed capacities are not exceeded.
• Manage telephone inquiries and ensure that relevant and quality service and information is provided.
• Work closely with the YMCA District Managers, site staff, regional support staff (subsidy) and third party agencies and ensure that information is updated and correct.
• Reviews all child care documents to ensure that the information is applicable before they are circulated each year.
• Manage timelines and meet specific deadlines as they relate to the re‑registration process.
• Perform other duties as assigned.

• Completion of post-secondary courses in a related field.
• Experience and/or knowledge of programs within the YMCA Child and Family Development.
• Experience in data entry.
• Proficient with Microsoft Word and Excel.
• Proficiency with Active Net an asset.
• Ability to communicate in a thorough, clear, and timely manner to support information sharing.
• Ability to work effectively with others in a team environment, including support to those who are not the incumbent's supervisor.
• Organizational skills; attention to detail.
• Motivated, positive individual who enjoys the challenge of a fast‑paced environment.
• Well‑developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members, staff and volunteers.
• Excellent written communication skills.
• Commitment to diversity, equity, inclusion and building a sense of belonging.

• Commitment to the YMCA’s Mission, Vision and Values.
• Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services.
• YMCA
  
  Competencies:
  
  Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter.

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities.

See what you can expect from the YMCA here.

Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services, such as health and fitness, licensed…