Proposal Specialist

Proposal Specialist

At Chisholm, Fleming and Associates (just call us CFA), we understand that hiring the right people isn’t just about us—it’s about you. We ask, what’s in it for you?

• Innovative Environment: Work in a diverse, inclusive space where creativity is encouraged, and new ideas are always welcome
• Professional Growth: Whether you’re just starting out or looking to advance your career, we offer hands-on learning, mentoring, and training opportunities
• Career Development: In a smaller company like ours, you’ll take on more responsibility, earn greater recognition, and have a bigger impact on our success
• Employee-Centric Culture: We know that retaining great employees is key, and we’re committed to making CFA a place you’ll love to work
• Work-Life Balance: We understand life gets busy, and we support you in balancing your professional and personal life
• Legacy of Excellence: Be part of one of Ontario’s oldest engineering consultancies, with a 60-year history and a forward-looking vision

If these sound like the right reasons to join a company, we’d love to hear from you!

As a Proposal Specialist at CFA, you will play a critical role in our business development efforts. You will be responsible for preparing, coordinating, and managing proposals to secure new projects and clients. This position requires a high level of organization, attention to detail, and the ability to work collaboratively with various teams. You will also support our marketing team by creating engaging and effective marketing content.

• Develop, write, and edit proposals and other marketing materials
• Collaborate with technical teams to gather information and create compelling proposal content
• Manage the proposal development process from start to finish, ensuring timely submission
• Ensure compliance with client requirements and company standards
• Coordinate with internal teams to gather necessary documentation and approvals
• Maintain a proposal database and track proposal statuses
• Review and revise proposal documents for accuracy, clarity, and consistency
• Assist in the creation of presentation materials for client meetings
• Monitor and report on proposal success rates and identify areas for improvement
• Write and edit marketing materials such as brochures, newsletters, website content, and social media posts
• Develop content for marketing campaigns and initiatives to promote CFA’s services and achievements
• Support other business development and marketing activities as needed

• Bachelor’s degree in Business, Marketing, Communications, or a related field
• Proven experience in proposal writing and coordination, preferably in the engineering or construction industry
• Excellent written and verbal communication skills
• Strong organizational and project management skills
• Ability to work under pressure and meet tight deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and high standards of accuracy
• Ability to work both independently and as part of a team
• Experience in marketing writing and content creation
• Familiarity with proposal management software is a plus

Ready to join us? Apply below or email your cover letter and resume to the following address:  Please include “Proposal Specialist Application” in the subject line.

Chisholm, Fleming and Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.