Executive Assistant

Our client located in Markham requires an Executive Assistant to join their team. This is a key role for someone who takes pride in delivering exceptional organizational support, thrives in a fast-paced corporate environment, and is adept at managing multiple priorities with professionalism and discretion.

• Provide high-level administrative support to senior executives.
• Develop and maintain efficient filing systems (both digital and paper-based).
• Review and prepare business documentation, reports, resolutions, and executive presentations.
• Assist in the preparation and coordination of annual financial documentation.
• Act as custodian of confidential legal and organizational records.
• Maintain policy and procedure manuals as well as corporate documentation.
• Oversee petty cash, organizational charts, and office-related records.
• Draft, edit, and manage business and legal documents (LOIs, agreements, etc.).
• Coordinate office management to ensure a professional and organized workplace.
• Manage the purchase and setup of office furniture and supplies as needed.
• Support compliance and industry reporting requirements.
• Oversee recurring reimbursements and expense reporting for executives.
  
  Coordinate company correspondence such as annual holiday communications.
• Support internal and external meetings, including agenda preparation, minutes, and logistics.
• Assist with ad-hoc administrative and special projects as assigned.

• Minimum of 5 years’ experience in a senior administrative or executive support role.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable adopting and leveraging new technologies to streamline processes.
• Exceptional communication skills—both written and verbal.
• Strong judgment, discretion, and decision‑making ability.
• Excellent organizational skills with a keen attention to detail.
• Adaptable, resourceful, and proactive with a hands‑on approach.
• Able to work independently while collaborating effectively within a team.
• Skilled in building and maintaining positive relationships across all levels of an organization.
• Professional, approachable, and supportive—able to assist colleagues with tact and diplomacy.
• Ability to occasionally lift up to 25 lbs.

TDS Personnel is an equal opportunity employer and is committed to providing employment in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Accommodations within reason due to a disability or medical need are available on request for candidates taking part in the recruitment process.