Administrative Assistant

Are you someone who takes pride in keeping busy executives organized and one step ahead?

Do you enjoy being the trusted go-to person who brings structure and calm to a fast-paced environment?

Are you looking for a role where reliability, discretion, and initiative truly matter?

Our client is a well-established organization operating within the professional services space, known for its collaborative and respectful culture. The executive team is experienced, focused, and values strong operational support. This is a newly created role, introduced to better support senior leadership and bring dedicated ownership to administrative and coordination responsibilities.

• Discretionary performance-based bonus
• Professional, collaborative, and trust-driven culture
• Onsite with flexibility

You will be the central point of coordination for day-to-day administrative support, primarily supporting the Director, while also working with select members of the Executive Team. This role is designed for someone who enjoys bringing order to complexity and can operate independently with confidence.

• Manage calendars and coordinate meetings across multiple senior leaders.
• Schedule meetings, book boardrooms, and handle related logistics.
• Travel coordination as required and support meeting preparation.
• Reconciliation of expense claims.
• Meeting minutes and tracking of follow-ups and action items.
• Support facilities-related administrative needs.

You will come with a proactive mindset, strong attention to detail, and the ability to work autonomously while supporting a busy team.

• 1-2 years experience in an administrative or coordination role
• Strong proficiency with the Microsoft Office Suite
• Highly organized and dependable
• Reliable, discreet, and collaborative
• Receptionist experience is an asset

Qualified job seekers are asked to apply with attention to Antoinette King.

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and Linked In pages.