Bilingual Executive Assistant

Executive Administrator (Contract)

Join to apply for the Executive Administrator (Contract) role at WSP in Canada

Our Resources subsector, a key component of WSP’s ERI (Energy, Resources and Industry) sector, supports clients from coast to coast. Over the decades, we have developed a wide range of services, including economic studies, project management, detailed design, procurement, site management, commissioning and industrial programming. This division provides a full range of services to industrial and mining projects, from conceptual and feasibility studies to complete detailed engineering in EPCM, and to the closure and dismantling of mine sites.

Our experts work together to offer clients services that live up to our vision: to meet the highest standards in the industry and innovate to exceed them.

Join Our Resources Team as an Executive Assistant! Are you ready to make an impact at the heart of our leadership team? We’re looking for a highly skilled and proactive Executive Assistant to support our Vice‑President and drive operational excellence. In this pivotal role, you’ll be the go‑to expert for managing complex schedules, orchestrating meetings, and ensuring seamless communication across the business.

Your ability to anticipate needs, juggle priorities, and deliver with precision will set you apart. We’re seeking someone who thrives in a fast‑paced environment, brings exceptional organizational and coordination skills, and communicates with confidence and professionalism. If you’re passionate about leveraging the latest tools and best practices in executive support, this is your opportunity to shine and grow with us!

The position will be located out of one of our GTA offices in Ontario or in our Montreal or Laval offices in Quebec. [Note, this is a 12‑month contract]

• Provide direct executive support to the Vice‑President and his Directors, including but not limited to:
• Coordination of daily activities;
• Managing calendars, schedules and meetings;
• Arranging and managing business travels;
• Preparing expense reports and timesheets;
• Coordinating and managing communications;
• Preparing and distributing meeting minutes;
• Preparing business overview and client presentations;
• Supporting the management of operational tasks and initiatives;
• Supporting the preparation and management of business plans;
• Coordinating and leading strategic initiatives (e.g., employee engagement);
• Supporting change management, including implementation of new tools and policies;
• Managing and coordinating sector events and organising internal social functions as required;
• Liaising with corporate departments on various initiatives such as marketing and human resources;
• Assisting with other duties as assigned or required.

• Post‑secondary diploma in business administration or a related discipline (preferable);
• At least five (5) years of proven experience supporting an Executive, Director or team of Managers as an Executive Assistant;
• Excellent verbal and written communication in both English and French;
• Advanced proficiency in Microsoft Office, SharePoint, Power BI and Outlook;
• Ability to multitask, prioritise and effectively meet deadlines;
• Consistently deliver high‑caliber, accurate work with a high degree of attention to detail in a fast‑paced environment;
• Strong organisational skills with demonstrated ability to work with minimal supervision;
• Ability to exercise mature judgment and discretion in handling confidential and sensitive information and situations;
• The ability to adapt to changing situations and handle unexpected challenges;
• Resourceful and able to find solutions independently (highly valued);
• Strong interpersonal skills.

• We value and are committed to upholding a culture of Inclusion and Belonging;
• Our Flexible Work Policy – we recognise the importance of balance in our lives and encourage you to prioritise the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives;
• A Canadian success story – we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer;
• Enh…