Accounts Payable Specialist

We are looking for a detail-oriented Project Accountant with AP focus to join our team on a contract basis in Markham, Ontario. In this role, you will oversee the efficient processing of vendor invoices, ensure compliance with financial controls, and maintain accurate account reconciliation. This position requires in-person attendance at least three days per week and is ideal for someone ready to start immediately.

Responsibilities:

Process high-volume vendor and subcontractor invoices, ensuring accurate 3-way matching and proper job cost coding (projects, cost codes, phases).

Review and validate subcontractor progress billings, including retainage/holdbacks and compliance documentation.

Manage weekly payment runs (EFT/cheques), vendor reconciliations, and timely issue resolution.

Maintain accurate job cost records and track committed costs vs. actuals across multiple projects.

Support monthly WIP reporting, accruals, and variance analysis in partnership with Project Managers.

Monitor budgets and flag discrepancies, cost overruns, or contract inconsistencies.

Assist with month-end/year-end close, audit support, and continuous process improvement initiatives.