Administrative Professional

Position: Administrative Professional 1 - 20023542
What You'll Do:

* Types, proofreads, and edits typed documents

* Copies, scans, distributes, posts and/or files correspondences, reports, and memos

* Prepares various documents (e.g., composes, types, obtains signatures)

* Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)

* Produces typed copy of staff correspondence, schedules, logs kites and types responses

* Researches, retrieves, and enters data into DOTS Portal system or other applicable programs

* Directs telephone inquiries from the public to the appropriate staff member

* Inputs data entry into ORAS, as needed

* Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.

* Interacts with other departments

* Provides information and compilation of data

* Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives

* Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1's, video in-reach, virtual hearings and virtual funeral visits)

* Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)

* Reviews visiting applications for completion of content and enters data into DOTS Portal System.

* Coordinates and ensures processing of routine tasks

* Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports

* Creates new files

* Purges records in accordance with applicable retention schedules

* Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.

* Serves on committees and attends meetings, seminars, conferences, and in- service training as required

* Ensures work area is secure, clean, and orderly

* Provides other related clerical support as required

* Performs other duties as assigned.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

* Or equivalent of Minimum Class Qualifications For Employment noted above

Job

Skills:

Administrative Support/Services, Computer Literacy, Clerical & Data Entry, Attention to Detail, Organizing and Planning, Time Management