Executive Assistant

Job Posting – Executive Assistant

Kingdom Roofing Systems is seeking a highly organized, proactive Executive Assistant to serve as a key support partner to our leadership team. This is more than an administrative role – this position plays a critical part in keeping our leadership focused, organized, and operating at a high level.

We are a fast-growing, customer-focused exterior contractor serving Central Indiana. Known as Indiana's Safest Choice for roofing, siding, and gutters, we are built on strong values: we keep our word, do the right thing (even when it costs us), pursue excellence, and believe people are our purpose.

If you thrive in fast-paced environments, anticipate needs before they arise, and enjoy bringing order and structure to growing organizations – we'd love to meet you.

Full-Time

Work is in-person, Central Indiana

Monday – Friday

• Manage and protect leadership calendars, priorities, and schedules
• Screen and manage emails, calls, and meeting requests
• Prepare documents, presentations, reports, and meeting notes with follow-up action tracking
• Review CRM workflows daily and report corrective actions
• Coordinate internal events, meetings, and staff trainings
• Assist with special projects, tracking timelines and ensuring accountability
• Maintain confidentiality of sensitive information
• Serve as first point of contact for office visitors and maintain a professional front office presence
• Oversee office operations, supplies, and administrative processes
• Make outbound customer calls for review generation and referral program awareness

• Advanced organizational skills to manage time, coordinate calendars, prioritize tasks, and meet deadlines.
• Excellent written communication skills for drafting emails and other documents on behalf of their employers.
• The ability to be discreet to safeguard sensitive or confidential information about their employer and business processes.
• Technical calendar management skills to operate automated scheduling and calendar and task-management software.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., printers and phones).
• Professional attitude and appearance.
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.

High school diploma required; additional training in office administration or management preferred. Previous administrative or executive support experience preferred but not required.

• Leadership operates more efficiently because of your organization and foresight
• Meetings are prepared, documented, and followed up with clear action steps
• Administrative processes run smoothly with minimal oversight
• Office operations feel structured, calm, and professional
• CRM workflows are monitored consistently and accurately

$50,000 - $55,000 annually, based on experience.

• 401(k) match
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance