Administrative Assistant

Overview

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

The State of Illinois is committed to reasonable accommodations for people with disabilities. If you require a reasonable accommodation to apply, interview, or participate in any part of the hiring process, please contact the Central Management Services Disability Resource Center for information and assistance.

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. For accommodations requests, please tell us if you require one to apply or participate in the hiring process. Examples include changes to the application process, alternate document formats, sign language interpretation, or specialized equipment. You may be asked to provide certification of disability from a physician, psychiatrist, school official, or a DHS/DRS counselor.

Supporting documentation should be uploaded under the My Documents → Additional Documents section for each application. Questions: CMS.Disability Res Cen  or .

The State of Illinois does not provide sponsorship for employment visa status (e.g., H-1B) nor extensions of OPT under STEM for F-1 students. To be considered for permanent employment, applicants must be currently authorized to work in the United States on a full-time basis.

In compliance with the Illinois Equal Pay Act, the State does not seek or require an applicant's wage or salary history. Do not include wage or salary information in your materials.

Date:
Feb 19, 2026

Location:

Marion, IL, US, 62959

Job Requisition

Closing Date: 03/05/2026

Agency:
Department of Public Health

Class

Title:

ADMIN ASSISTANT I - 00501

Office:
Assistant Director's Office

Division:
Regional Health Services

Posting
-26-0120 / 53187

Posted: 02/19/2026 - 03/05/2026

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs (MCAP & DCAP)
• Paid vacation, sick leave, personal business days, holidays
• Paid parental leave and employee assistance resources
• Additional benefits information available at the state benefits portal

• Serve as a designated lead worker of lower-level support staff engaged in complex, specialized clerical and paraprofessional/technical work.
• Assist Regional Health Officer with management of the regional office.
• Serve as LAN Administrator for the regional office PC network.
• Direct and coordinate regional personnel transactions with Central Office, including new employee orientation and staff benefits training.
• Make administrative arrangements for Long-Term Care hearings.
• Direct and coordinate control, assignment, maintenance and inventory of regional property, equipment, vehicles, supplies, telecommunications system and building maintenance.
• Performs other duties as assigned within the scope of the above responsibilities.

Minimum Qualifications

• Knowledge, skill and development equivalent to completion of four years of college, preferably with courses in public or business administration.
• One year of professional experience in a public or private organization, or completion of an agency-approved professional management training program.

Preferred Qualifications

• One year experience communicating both verbally and in writing.
• One year experience with personnel policies.
• One year experience serving as lead worker.
• One year experience with Microsoft programs (Word, Excel, PowerPoint).
• One year experience monitoring deadlines for projects or reports.

The Illinois Department of Public Health (IDPH) oversees health and safety across Illinois. With a sizable budget, multiple regional offices, laboratories and staff, IDPH aims to protect health through prevention, promotion, regulation and control of disease and injury.

Work Hours:

Monday–Friday, 8:30am to 5:00pm

Headquarters: 2309 W Main St, Marion, Illinois, 62959

Work County:
Williamson

Use the Apply button to begin the application process. State employees should sign in via the State of Illinois career portal; non-State employees should use the  homepage.

The main form of communication will be via email. Please check junk/spam folders for messages from the following addresses: d and