Corporate Administrative Assistant - Southern FS, Inc Marion, IL

Southern FS, Inc. – Corporate Administrative Assistant – Marion, IL

Southern FS, Inc. represents a standard of excellence for agricultural and energy-related products. The FS brand is defined by our people, who work locally to ensure sustainable performance for earth, communities, and businesses.

PAY RANGE: $16 – $18 per hour

Purpose and Summary Statement: Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Daily:

• Retrieve mail from post office during work hours and sort
• Answer phones and greet patrons, take payments, and route guests/salesmen
• Post payments
• Prepare intercompany mail bags for route truck and distribute intercompany mail
• Count and balance location bank bags and make bank deposit
• Deposit checks through CoBank and generate reports for Controller and vault (with cancelled checks)
• Organize cancelled checks from vault to storage
• Retrieve cash deposits from Banterra and file receipts
• Download and post payments from Virtual Terminal and create reports
• Download and post payments from MARS system and create reports
• Assist LP Dept in all daily functions
• Assist Financing Dept in reporting and transactions
• Handle delinquent accounts via phone

As Needed:

• Purchase and process birthday cards and company monthly calendar
• Purchase Walmart gift cards to send with birthday cards
• Coordinate and pick up birthday treats
• File sales reports and work orders
• Separate Bulk Fuel driver tickets and disperse to Inventory Specialist and Boles location
• Word processing projects for General Manager, Operations Manager, Sales Manager, Credit Manager, Controller and Human Resources Manager
• Call in Estimated Tax Payment Confirmation for Controller
• Assist with company events; coordinate meals, memos, flowers, etc.
• Ordering and inventory control of office supplies and forms
• Coordinate schedule forder box pick up
• Coordinate special mailings
• Coordinate Fed Ex and UPS shipping and distribute incoming deliveries
• Schedule office meetings
• Keep employee addresses and phone listings current and available
• Other duties as assigned

• Report to work at prescribed times.
• Present a neat, clean appearance and wear company uniforms as possible to project a good company image.
• Be safety conscious always and report any unsafe operations or equipment to Supervisor.
• Cooperate with Supervisor, co‑workers, patrons and peers.
• Be friendly and show concern for patron needs.
• Strive to keep company equipment in high state of repair and cleanliness.
• Have a working knowledge of all products and services offered by company.
• Notify Supervisor of all time off (e.g., personal, sick, vacation) at the earliest possible time.
• Perform all other duties as assigned.

Associate degree (A.A.) or equivalent from a two‑year college or technical school; or six months to one‑year related experience and/or training; or equivalent combination of education and experience.

Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

Must be able to obtain and maintain a valid driver’s license and satisfactory driving record. Must be able to work extended hours as business conditions warrant.

Must be able to travel independently.

We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with supplemental plans such as accident, critical illness, disability, hospital indemnity, and identity theft protection. Paid time off (PTO) and paid holidays support a healthy work‑life balance. A 401(k) plan with company matching helps plan for retirement, and a free Employee Assistance Program (EAP) supports overall well‑being.

Benefits eligibility may vary depending on the position.

We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities. Employment may be contingent upon receipt of an acceptable and job‑related background check, motor vehicle report, and/or reference check, as applicable and permissible by law. We comply with affirmative action responsibilities for qualified individuals with disability and protected veterans.