Corporate Administrative Assistant - Southern FS, Inc Marion, IL

Corporate Administrative Assistant – Southern FS, Inc. – Marion, IL

Southern FS, Inc.

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably. FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Pay Range: $16 – $18 per hour

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

• Retrieve mail from post office during work hours and sort.
• First person to answer phones and wait on front counter – answer patron questions, take payments, greet and route guests/salesmen to the proper person.
• Posting payments.
• Prepare intercompany mail bags for route truck and distribute intercompany mail from route truck.
• Count and balance location bank bags and make bank deposit.
• Deposit checks through CoBank and make two reports, one for Controller and one for vault with cancelled checks.
• Organize cancelled checks from vault to storage.
• Retrieve cash deposits from Banterra and file receipts.
• Download and post payments from Virtual Terminal and create report.
• Download and post payments from MARS system and create report.
• Assist LP Dept in all daily functions.
• Assist Financing Dept in reporting and transactions.
• Handle delinquent accounts via phone.

• Purchase and process birthday cards and company monthly calendar.
• Purchase Walmart gift cards to send out with birthday cards.
• Coordinate and pick up birthday treats.
• File sales reports and work orders.
• Separate Bulk Fuel driver tickets and disperse to Inventory Specialist and Boles location.
• Word processing projects for General Manager, Operations Manager, Sales Manager, Credit Manager, Controller and Human Resources Manager.
• Call in Estimated Tax Payment Confirmation for Controller.
• Assist with company events; coordinate meals, memos, flowers, etc.
• Ordering and inventory control of office supplies and forms.
• Coordinate schedule for shredder box pick up.
• Coordinate special mailings.
• Coordinate Fed Ex and UPS shipping and distribute incoming deliveries.
• Schedule office meetings.
• Keep employee addresses and phone listings current and available.
• Other duties as assigned.

Associate degree (A.A.) or equivalent from two‑year college or technical school; or six months to one‑year related experience and/or training; or equivalent combination of education and experience.

Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making, and skill development.

Must be able to obtain and maintain a valid driver's license and satisfactory driving record. Must be able to work extended hours as business conditions warrant.

Must be able to travel independently.

We are dedicated to supporting the long‑term financial well‑being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. Our comprehensive benefits package includes medical, dental, vision, and life insurance, along with supplemental plans such as accident, critical illness, disability, hospital indemnity, and identity‑theft protection.…