Construction Accounting Manager

Location:

Marietta, GA

Type:
Full-time, In-Office

B2 Constructors is hiring a hands-on Construction Accounting Manager to bring accounting back in-house from outsourced support and own the day-to-day accounting function. This role will personally execute accounts payable, accounts receivable, payroll support, month-end close, job cost reporting, and Work-in-Progress (WIP). The position partners directly with Project Managers and leadership to monitor budgets, identify cost trends early, and keep project financials accurate and actionable.

We currently operate on Quick Books Enterprise (Desktop). This role will also support a future migration to a construction ERP (e.g., Foundation).

• Core Accounting Execution (Hands-On):
  Personally run Accounts Payable (AP) and Accounts Receivable (AR), including accurate posting and maintenance of AP/AR aging.
• Reconcile all business bank accounts and credit cards monthly and resolve discrepancies quickly.
• Own the month-end close process, including journal entries, accruals, and balance sheet reconciliations with supporting schedules.
• Prepare internal financial statements (P&L, balance sheet, cash position) and deliver a standard month-end package to leadership.
• Maintain accurate cost coding and job cost reporting so project financials are current and reliable.
• Support and maintain Work-in-Progress (WIP) reporting and supporting schedules, including under-/over-billing tracking (as applicable).
• Partner with leadership and project teams to proactively monitor budgets, identify cost trends early, and escalate margin fade/gain risk.
• Prepare quarterly overhead summaries and allocation metrics to support estimating and keep markup assumptions current.
• Serve as primary contact for audits and reviews (CPA, surety, and insurance audits) and maintain internal controls, including payment security and approvals (e.g., verification of vendor banking changes).

• Process or coordinate weekly field payroll and biweekly salaried payroll (as applicable), including time collection, job/cost coding, approvals, and timely submission.
• Process certified payroll and support prevailing wage / Davis-Bacon requirements as required by project specifications.
• Administer union benefits and deductions in accordance with collective bargaining agreements, as applicable to project staffing.
• Coordinate payroll reporting and related filings with external providers/CPA as needed and maintain payroll documentation for audit readiness.

• Coordinate invoice review and approvals with Project Managers/Superintendents and confirm proper job/cost coding and documentation prior to payment.
• Maintain commitment visibility by ensuring subcontracts and purchase orders are entered, cost-coded, and kept current (committed cost vs budget).
• Monitor buyout status and identify scope gaps early (budget not fully committed, missing coverage, or under-scoped buys).
• Support project billing and pay applications as applicable, including tracking billing status by project (submitted/approved/paid) to prevent cash delays.
• Track change order status and unbilled change exposure (pending/approved/unbilled) and escalate under billing risk before it impacts cash and margin.
• Enforce subcontractor payment requirements tied to payment release, including retainage tracking and required lien waivers/compliance documentation as applicable.
• Maintain subcontractor/vendor compliance tracking, including COIs and expirations, and support insurance audits (Workers Comp, General Liability, etc.) by compiling requested documentation.

• Own Quick Books Enterprise (Desktop) administration and reporting, including job setup, cost codes, and standard job cost/financial report templates.
• Lead the transition of accounting workflows from outsourced support to in-house execution, including documented procedures, checklists, approval paths, and a close calendar.
• Coordinate with leadership/IT as needed for access controls and backup discipline, and support a future ERP migration (Foundation or similar) through requirements…