Project Coordinator

Overview

Location:

Marietta, GA

Position Type:
Full-time in Office

Position Summary:

We are seeking a highly detailed, organized, and motivated multitasker to join our team as the Project Coordinator. This role is crucial and integral to managing and supporting the company's ongoing projects. This position requires excellent organizational skills, a highly valued proactive attitude, and the ability to manage multiple tasks effectively.

Project Documentation Management:

• Accurately maintain and organize all project documentation, including contracts, permits, drawings, submittals, and specifications.
• Ensure documents are continuously updated and accessible to the project management team for timely decision-making.
• Manage change orders by documenting, tracking, and communicating them to all stakeholders, ensuring project documentation and budgets are current.

Administrative Tasks:

• Handle administrative tasks related to the construction process, such as filing, document control, and data entry.
• Manage all construction projects in One Drive, Pro Core, and
• Ensure all project management systems are up-to-date and properly maintained.

Scheduling and Vendor Coordination:

• Assist in developing and managing project schedules. Monitor progress against the schedule and alert the project manager to potential delays or issues.
• Ensure subcontractors submit accurate and timely pay applications, coordinating closely with them to address any issues.
• Communicate with subcontractors and vendors to coordinate delivery schedules, project timelines, and material needs.

Budget Tracking & Cost Control:

• Track budgets in Procore, ensuring accurate recording of labor, material, and equipment costs.
• Identify budget variances and work with the project management team to correct and stay within budget.
• Report discrepancies and assist in developing cost-saving strategies.

Change Orders:

• Manage the change order process by documenting, tracking, and communicating changes to the project team and client. Ensure all changes are accurately reflected in project documentation and budgets.
• Compile and compare subcontractor bids to assist estimators in selecting the most competitive and qualified bids.

Client and Stakeholder Communication:

• Attending weekly project meetings.
• Organize and coordinate project meetings, including preparing agendas, taking minutes, and distributing meeting notes to all necessary parties.
• Communicate regularly with clients and stakeholders, keeping them updated on project progress, timelines, and potential changes.
• Serve as a liaison between the project team and clients, addressing concerns and ensuring client satisfaction.

Quality Controls:

• Assist in the implementation of quality control procedures. Ensure all work meets the required standards and specifications.

Health and Safety Compliance:

• Support the project team in ensuring all work is conducted in accordance with health and safety regulations. Report any safety concerns or incidents to the appropriate parties.

Project Closeout:

• Assist in the closeout process, including final inspections, punch lists, and securing all necessary documentation for project completion.

Education:

• Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field preferred. Equivalent work experience will be considered. If these aren’t met, we will also consider a candidate who has demonstrated the skill set defined above, where they have proven they can learn quickly and evolve.

Experience:

• Minimum of 2 years of experience in a construction or project coordinator construction role. Experience in commercial general contracting is a plus.

Skills:

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with estimating software (e.g., Bluebeam, On-Screen Takeoff, Quick Bid).
• Familiarity with subcontractor bid management software (e.g., Building Connected).
• Pro Core certified in Core Tools and Project Management
• Attention to detail and a high level of accuracy.
• Knowledge of construction processes, materials, and safety standards.
• Critical thinking…