Administrative Assistant, Career Planning and Development

Administrative Assistant, Career Planning and Development

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Primary Location for

Job Responsibilities:

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

• Performs standard administrative duties in support of the assigned department, division, unit and/or location
• Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
• Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
• Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
• Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
• Manages all incoming and outgoing mail including UPS, Fed Ex and DHL domestic and international shipping needs for the office
• Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
• Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
• May maintain department purchasing card (PCard), cash and/or credit card

• High School diploma or equivalent
• One (1) year of related administrative, office or clerical experience

• Experience providing administrative support for large teams;
  Previous experience in higher education
• An undergraduate or advanced degree from an accredited institution of higher education in a related field

• Knowledge, skills & abilities:
  Able to utilize standard office equipment and multi-line telephone system;
  Able to deal with multiple tasks or projects at one time meeting assigned deadlines

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e‑mail etiquette

Standard Enhanced

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo.