Accounts Payable | Staff Accountant

Job Details

• Job Location
  :
  Maplewood, MN 55109
• Position Type
  :
  Full Time
• Education Level
  :
  High School
• Salary Range
  : $24.00 - $26.00 Hourly
• Job Shift
  :
  Any
• Job Category
  :
  Education

Reporting to the Controller in the Business Office, the Accounts Payable/Staff Accountant position is responsible for receiving, processing, and verifying invoices related to accounts payable, as well as tracking purchase orders and processing daily payments.

All Hill-Murray employees are expected to support, model, and champion Hill-Murray’s mission statement:
Hill-Murray empowers students to reach their fullest potential by inspiring them to utilize their God-given strengths to become leaders who will make a positive difference in the world.

• Accounts Payable:
  • Process accounts payable transactions to ensure that both the School’s & Foundation’s expenses are maintained in a timely and accurate manner.
  • Ensure invoices are properly recorded and routed for approval in NXT Blackbaud.
  • Manage the approval process so invoices are processed in accordance with the monthly financial close dates.
  • Process outgoing payments in compliance with financial policies and procedures.
  • Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
  • Verify and investigate discrepancies by reconciling vendor accounts and monthly vendor statements.
  • Understand expense accounts and cost centers.
  • Understand compliance issues around accounts payable processes (W-9, sales tax, etc.).
  • Safeguard check stock and properly void checks, as needed.
  • Provide support service to vendors and staff regarding their payable inquiries.
  • Submit Positive Pay data to the bank after each check run.
• Cash Receipts:
  • Handle all cash properly.
  • Process check deposits via Remote Capture.
  • Review and approve credit card transactions in Corpay and prepare a journal entry for posting.
  • Prepare cash boxes for events and manage petty cash.
  • Process check requests.
• Administrative Support:
  • General administrative support, when necessary, including back filling the front desk for breaks or absences.
  • Support the preparation and conduct of the annual audit.
  • Handle trips to the bank for cash, etc.
  • Manage the inbox for the accounts payable.org email account.
  • Facilitate the transportation reimbursement process.

• Solid understanding of basic bookkeeping and accounts payable principles.
• Data entry skills along with hands‑on experience with spreadsheets and proprietary software.
• Proficiency in MS Office.
• A high degree of accuracy and attention to detail.
• Excellent interpersonal and communication skills, both written and verbal.
• Ability to work collaboratively with vendors, parents, and staff.
• Understanding of and commitment to the mission and values of Hill-Murray School.

Employment in and by a Catholic school is substantially different from secular employment. Catholic school employees must conduct themselves in a manner that is consistent with and supportive of the school's mission and purpose. An employee’s behavior must not violate the faith, morals, or laws of the Church or the Archdiocese, as it may embarrass the school or give rise to scandal.

It is preferred that all employees be active, participating members of a faith community.