Facility management Specialist

Position Profile:

Responsible for providing facility maintenance and support services. Ensures the safety, security, and convenience of facility occupants and guests while maintaining cost-effective operations of corporate facilities. Coordinates with the Property Manager on landlord-provided services.

• Examine building systems for functionality through hands‑on involvement and use of contract service providers; maintain plumbing, electrical, HVAC, and related systems.
• Coordinate daily facility operations, including reception services.
• Oversee custodial services; establish preventive maintenance schedules as appropriate.
• Operate Service Desk logs and maintain facility work orders related to day porters.
• Administer access control systems and employee badges; ensure timely addition and deletion of building access per company policies.
• Conduct weekly employee orientation on security and safety programs; collaborate with facility security personnel to optimize security.
• Assist local and Real Estate Territory Managers in tracking floor space usage and monitoring approved building modification projects.
• Coordinate and execute facility occupant moves within and between facilities as required.
• Maintain CAD file drawings depicting office/workstation layouts.
• Ensure special needs are met for conference/training room setups.
• Perform other duties as assigned.

• Minimum 4–6 years of building services‑related experience.
• High school diploma or equivalent required.
• Knowledge of CAD design required.

• Clear verbal and written communication skills.
• Ability to work in a fast‑paced environment.
• Strong customer service and organizational skills.
• Versatile and able to operate hand tools.
• Ability to follow directions and work independently or as part of a team.

• Typically an office environment with adequate lighting, ventilation, and normal temperature/noise levels.
• Work assignments are diversified; ability to interpret, comprehend, and apply complex material and instructions.
• Minimal physical effort required; mostly sedentary with occasional walking, standing, bending, and lifting objects under 10 lbs.
• Moderate dexterity required for regular use of basic tools and equipment.

The above statements describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job.