School Administrative Assistant

Saint Agnes School is seeking a highly organized Administrative Assistant to join our Main Office team. This is a mission‑critical role at the center of daily school operations. The right person will bring calm to busy moments, clarity to complex logistics, and warmth to every interaction with students, families, faculty, and visitors. This role is ideal for someone who enjoys variety, thrives in a fast‑paced environment, and can gracefully handle last‑minute changes, competing priorities, and frequent interruptions.

If you love being the person others rely on to “make it all work,” this may be a great fit.

You will support the smooth operation of the school by managing communication, calendars, logistics, and events, while serving as a key support to school leadership.

• Serve as a welcoming and professional first point of contact for families, students, staff, and visitors
• Coordinate daily substitute coverage, including last‑minute needs and occasional early morning or after‑hours outreach
• Manage school‑wide calendars, room reservations, and logistics for events, field trips, and meetings
• Act as a central communication hub across departments (faculty, facilities, transportation, IT, events)
• Support major school events and milestone moments (graduation, awards ceremonies, conferences, fundraising events)
• Prepare and distribute routine school communications and maintain organized records
• Oversee office operations, supplies, and basic technology coordination with IT
• Provide backup support to the Receptionist and assist with special projects as needed
• Handle sensitive information with professionalism and discretion

This is not a quiet desk job. The Main Office is the nerve center of a school. The right candidate will:

• Stay calm and professional when multiple people need help at once
• Adapt quickly when schedules change or urgent needs arise
• Balance long‑term planning with frequent same‑day requests
• Communicate clearly and kindly with all people
• Take pride in being dependable and detail‑oriented, even when the day gets hectic
• Be willing to persist through last‑minute changes, especially when securing substitute coverage