Project Specialist

Overview

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Diversity - Innovation - Caring - Global Collaboration - Winning Spirit
- High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

About the role: The Project Specialist will support the WATCHMAN Marketing organization by providing operational, administrative, and project coordination support across multiple initiatives. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and enjoys balancing day-to-day administrative responsibilities with participation in high-impact special projects. The Project Specialist will work closely with marketing leaders, project owners, and cross-functional partners to ensure projects, processes, and communications run smoothly.

Work model, sponsorship, relocation: At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our Maple Grove, MN office at least three days per week. Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Relocation assistance is not available for this position at this time.

• Administrative and operational support
  • Provide administrative support to the VP of Marketing, including calendar management, meeting coordination, agenda preparation, follow-up documentation, travel planning, and expense management
  • Support the team in purchase orders, invoices, contracts, and vendor documentation as needed
  • Maintain organized records, shared drives, project documentation, and process materials
  • Support onboarding, offboarding, and team communications within the Marketing organization
  • Assist with preparation of presentations, reports, and internal communications, as requested
• Project coordination and special projects
  • Work closely with the marketing team to support HCP engagement activities, including meeting planning, contract requests, HCP documentation, and payment activities
  • Coordinate small to medium-scale marketing projects or work streams, ensuring timelines, deliverables, and dependencies are clearly tracked
  • Support special projects such as product launches, campaigns, events, internal initiatives, or process improvement efforts
  • Identify process gaps or inefficiencies and recommend improvements to enhance workflow and execution
• Communication and stakeholder management
  • Work closely with other administrative assistants on meeting or travel requests
  • Serve as a point of contact for internal and external partners on assigned initiatives
  • Facilitate cross-functional collaboration by coordinating meetings, sharing updates, and ensuring clarity on roles and responsibilities

• Bachelor’s degree in business, marketing, communications, or a related field (or equivalent experience)
• Minimum of 2 years' experience in an administrative, project coordination, or marketing support role
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and collaboration tools (e.g., Teams, SharePoint)
• High attention to detail with a proactive, solutions-oriented mindset

• Experience supporting a marketing, communications, or creative organization
• Experience working with budgets, vendors, and contracts
• Ability to work effectively with senior leaders and cross-functional teams
• Interest in marketing operations, project management, or program management career paths
• Organization and prioritization
• Accountability and follow-through
• Discretion and professionalism
• Collaboration and relationship building
• Adaptability in a dynamic…