Sessional Exams Officer

Job in Mansfield, Nottinghamshire, NG18, England, UK

Listing for: West Nottinghamshire College

Seasonal/Temporary position
Listed on 2026-01-17

Job specializations:

Education / Teaching
Education Administration, Exam Invigilator / Test Proctor
Administrative/Clerical
Education Administration, Exam Invigilator / Test Proctor

In the role of Exams Officer you will be required to demonstrate a high level of initiative and autonomy as part of the Exams Officers Team. The primary focus of the role is on providing a professional and customer-focused service to other college departments and external parties. The main body of your responsibility will be in managing examination events and associated activities and the logging of achievements.

Part of the role involves extracting and analysing data held in the college’s learner records system which may be used to support management decisions.

It is imperative that you possess good interpersonal and communication skills and be confident in dealing with people at all levels. You will demonstrate the ability to work to tight deadlines with high levels of accuracy.

The role will require you to embed the college’s values,
Respect, Integrity, Collaboration, Compassion and Ambition.

2. The Post
2.1 Main Duties and Responsibilities

To plan and manage examination events including;

To co-ordinate individual examination submissions by agreed deadlines.

To co-ordinate the receipt and dispatch of examination papers.

To validate and reconcile invoices for examination entry and registration fees.

To liaise with staff and learners regarding learning and qualification aim records.

To maintain all necessary documentation, files and records.

To enter data into and extract data from, the college information systems accurately and efficiently.

To maintain the strictest confidentiality, security of information and discretion at all times.

Engaging the services of and supervising invigilators
Organising venues and their set-ups
Maintaining examination paper security
Notifying learners about examination related events
Helping invigilators start the examinations
Ensuring that access arrangements are in place where relevant
Co-ordinating solutions to issues that arise during the events

To represent the college, own and manage the relationship with nominated Awarding Bodies.

To keep up to date with and advise Schools of Learning of Awarding Bodies’ registration and certification requirements.

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