Records​/Prevention Coordinator - Fire

Overview

Description

Starting Salary Range: $48,555.00 - $57,797.00

Under the general supervision of the Fire Marshal, this position will provide general customer service in support of the Prevention Division, as well as perform a variety of general clerical tasks, and respond to customer complaints and inquiries.

• Receives telephone calls and visitors, and routes to appropriate personnel if needed.
• Assists with schedules and appointments for the Fire Prevention Division.
• Communicates with the public regarding a variety of questions related to Fire Department policies and procedures such as permit fees, occupancy inspections, fire inspections, plan review, etc.
• Processes, enters, and files all permit applications.
• Schedules public education programs.
• Files and maintains records and reports on inspections, public education programs, and code enforcement activities.
• Prepares business letters on code enforcement/gas wells and other business letters as needed.
• Prepares annual, bi-annual, and quarterly data reports on fire incidents and juvenile fire incidents for state agencies.
• Prepares monthly performance reports for dissemination to City Council and City Staff.
• Retrieves all files related to Open Records Requests for dissemination to the Public Records & Transparency Department or City Secretary’s Office.
• Performs other clerical duties for Fire Administration staff as assigned.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• Ability to accurately compile and enter data into a record management system.
• Ability to understand and follow oral/written instructions.
• Ability to communicate effectively in both oral and written form.
• Ability to handle difficult and stressful situations in a professional manner.
• Ability to maintain confidentiality and exercise discretion.
• Ability to establish and maintain effective working relationships with a diverse group of people (internal & external).
• Strong proficiency using a computer and Microsoft Suite products.

• High school diploma or equivalent.
• Minimum of two years of administrative experience.

• Experience working in a municipality or Fire Department.

The physical activity of this position.

• Stooping. Bending body downward and forward by bending spine at the waist.
• Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Crouching. Bending the body downward and forward by bending leg and spine.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Standing. Particularly for sustained periods of time.
• Walking. Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Grasping. Applying pressure to an object with the fingers and palm.
• Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Talking. Expressing or exchanging ideas by means of the spoken word.
• Hearing. Perceiving sounds at normal speaking levels with or without correction.
• Repetitive motion. Substantial movements of the wrists, hands, and/or fingers.

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

• The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small…