Construction Accounting and Payroll Specialist

Job Description

Job Description

The Accounting and Payroll Specialist plays a critical role in ensuring the accuracy and timeliness of financial and payroll operations within the organization. This position is responsible for managing payroll processing, maintaining accurate accounting records, and ensuring compliance with federal, state, and local regulations. The specialist will collaborate closely with HR and finance teams to reconcile payroll data, prepare reports, and support audits.

By maintaining meticulous financial documentation and processing payroll efficiently, this role directly contributes to employee satisfaction and organizational financial integrity. Ultimately, the Accounting and Payroll Specialist ensures that all payroll activities are executed flawlessly, supporting the company’s operational and strategic goals.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Proven experience of at least 2 years in payroll processing and accounting functions.
• Strong knowledge of payroll systems, tax regulations, and compliance requirements in the United States.
• Proficiency in accounting software such as Sage 100-Contractor, ADP, or similar payroll platforms.
• Excellent attention to detail and strong organizational skills.

• Certification such as Certified Payroll Professional.
• Advanced Excel skills including the use of formulas, pivot tables, and macros.
• Familiarity with benefits administration and timekeeping systems.

• Process and administer payroll for all employees accurately and on schedule, including calculating wages, deductions, and benefits.
• Maintain and update payroll records, ensuring compliance with applicable laws and company policies.
• Reconcile payroll accounts and resolve discrepancies in a timely manner.
• Prepare and submit payroll tax filings and reports to federal, state, and local agencies.
• Collaborate with HR to manage employee data related to payroll, such as new hires, terminations, and changes in compensation.
• Assist with month-end and year-end accounting close processes, including journal entries and account reconciliations.
• Support internal and external audits by providing necessary payroll and accounting documentation.
• Continuously review payroll processes and recommend improvements to enhance efficiency and accuracy.

The Accounting and Payroll Specialist utilizes their expertise in payroll software and accounting principles daily to ensure accurate and compliant payroll processing. Strong analytical skills are applied to reconcile accounts and identify discrepancies, ensuring financial data integrity. Communication skills are essential when collaborating with HR and finance teams to update employee records and resolve payroll issues. Proficiency in Excel and other software tools enables efficient data management and reporting.

Additionally, knowledge of tax regulations and compliance requirements is critical to prepare and submit accurate payroll tax filings, minimizing risk for the organization.

The Construction Accounting and Payroll Specialist plays a critical role in managing the financial and payroll operations specific to the construction industry. This position ensures accurate and timely processing of payroll for construction workers while maintaining compliance with federal, state, and local regulations. The specialist will oversee job costing, accounts payable and receivable, and financial reporting to support project budgeting and profitability analysis.

By collaborating closely with project managers and human resources, this role helps maintain financial integrity and operational efficiency across multiple construction projects. Ultimately, the specialist contributes to the company’s financial health by ensuring precise accounting practices and payroll administration tailored to the unique demands of construction operations.

• Associate’s degree in Accounting, Finance, or a related field, or equivalent work experience.
• Minimum of 3 years of experience in accounting or…