Executive Assistant to CIO

Samsonite, a global leader in travel luggage and accessories headquartered in Mansfield, MA, is seeking an Executive Assistant to provide dedicated support to the Office of the CIO. This role is crucial for ensuring the seamless operation of IT leadership by handling a variety of administrative duties for the CIO, demonstrating exemplary organizational and communication skills, and managing department invoices and PO processing specifically related to our IT spend.

This is a hybrid role – we work on site 4 days and remotely 1 day, weekly.

• Provide high-level administrative support to the CIO, including managing complex calendars, scheduling meetings, preparing detailed reports, and handling sensitive correspondence related to Samsonite’s global IT operations.

• Maintain a well-organized office environment, ensuring that all files, documents, and supplies related to Samsonite’s IT operations are systematically arranged and easily accessible.

• Act as a liaison between the CIO and internal/external stakeholders, ensuring clear and effective communication. Draft professional emails, memos, and other documents as needed to support Samsonite’s IT initiatives.

• Oversee the meticulous processing of invoices related to IT expenditures, ensuring accuracy and timely payment in line with Samsonite’s financial protocols.

• Manage and process purchase orders (PO) for IT equipment and services, ensuring compliance with Samsonite’s procurement policies and budget constraints.

• Arrange comprehensive travel itineraries, accommodations, and transportation for the CIO, ensuring every detail aligns with their schedules and preferences.

• Prepare detailed agendas, take precise minutes, and distribute action items for meetings. Follow up rigorously on their execution to support the CIO in achieving their goals.

• Organize and coordinate company events, conferences, and executive off‑sites, reflecting Samsonite’s brand and values in every aspect of the planning and execution.

• Handle all sensitive information with the highest degree of confidentiality and discretion, in line with Samsonite’s corporate guidelines.

• Handle other administrative requirements as requested by the CIO