Proposal Coordinator

About Us

Embracing a collaborative team approach, Interstate Engineering focuses on building for tomorrow. From projects to career paths, Interstate Engineering knows the best approach to any accomplishment is to collaborate, celebrate success, and grow for tomorrow.

Founded in 1976, our employee-owned firm provides innovative engineering, surveying, and planning solutions throughout the Great Plains Region. We continually seek the best talent because we know our employees are the key to success. Interstate Engineering offers an environment that cultivates personal and professional growth through honesty, transparency, and respect. Being active in our careers, we understand the importance of training and professional development and encourage involvement in professional organizations.

Our team is built of professionals you need, the people you trust.

Play a key role in shaping how Interstate Engineering tells its story and wins work. As a Proposal Coordinator, you’ll lead the development of proposals and marketing initiatives that support business growth, strengthen client relationships, and showcase the firm’s expertise across engineering, surveying, and planning services.

In this role, you’ll coordinate proposal responses to client solicitations, develop engaging content, and support marketing campaigns that elevate brand visibility. You’ll collaborate with technical staff, project managers, and leadership to produce high-quality, strategic proposals while tracking performance and continuously improving processes. Building on foundational marketing experience, this position offers the opportunity to take ownership of proposal efforts, expand your skill set, and grow within a collaborative, team-oriented environment.

Create engaging content for project descriptions, coordinate project photos, and manage these assets in the content library.

Lead the development and delivery of high-quality responses to Requests for Proposals (RFPs), Requests for Quotes (RFQs), and other client solicitations, analyzing technical requirements and ensuring compliance.

Formulate schedules for proposal development with project teams, coordinating the preparation of resumes, project profiles, and technical content to meet RFP and RFQ deadlines.

Assist with coordinating marketing events, such as trade shows, client appreciation events, and community outreach programs, managing logistics, budgets, and vendor relationships.

Assist in planning, coordinating, and implementing Technical and Safety Training, ESOP Celebration, and Christmas party.

Track and analyze proposal performance metrics and reporting, including the win/loss ratio, and provide strategic recommendations to the Marketing Director.

Collaborate with the Community Engagement Specialist and Planning Team to integrate community feedback into marketing campaigns and proposals, ensuring alignment with stakeholder priorities.

Collaborate with Funding Specialists to develop promotional materials and proposal content for grant-funded projects, showcasing the firm’s impact and success in securing funding.

Support the Senior Graphic Designer in writing content for marketing and proposal collateral, such as brochures, presentations, RFP submissions, and other collateral to produce high-quality content reflecting the firm's brand.

Maintain marketing and proposal databases, including client contacts, campaign metrics, and proposal archives, producing accurate and accessible records.

Collaborate with Surveyors, Engineers, Planners, and Landscape Architects to promote projects (e.g., urban parks, sustainable infrastructure) and develop tailored proposal content that showcases technical expertise.

Participate in professional development to enhance marketing, proposal management, and digital skills, preparing for advancement to roles such as Marketing Manager, Senior Graphic Designer, or Community Engagement Specialist through cross-training in stakeholder engagement.

Edit content to provide clarity, accuracy, and consistency in messaging.

Other marketing projects may be assigned.

Bachelor’s degree in Marketing, Communications, Business, or related…