HR & Payroll Coordinator

Who we are looking for

We have an exciting opportunity for a Payroll and HR Coordinator to join our HR Team on a fixed term contract for up to 12 months, based in our Head Office in Manchester.

At Chiesi it is our people who are at the heart of what we do and achieve. A proud family business we are a Top Employer and a Great Place to Work in the UK.

• competitive salary
• annual performance related bonus
• 25 days leave plus 2 additional paid well-being days
• group personal pension scheme with flexible contributions
• private medical insurance
• private dental insurance
• group life assurance
• employee assistance programme
• salary sacrifice and employee discount schemes
• annual high-performance incentive awards
• enhanced maternity, paternity and adoption policies
• paid carers leave
• professional development opportunities
• flexible smart working
• 2 dedicated volunteering days per year

If you’ll be joining us at our Head Office near Manchester Airport, you'll enjoy great public transport links, free parking and free charging (for Electric Vehicles).

We offer hybrid working of three days in our Head Office in Heald Green and two days from home as part of our SMART Working Policy.

We are committed to an inclusive recruitment process and will provide reasonable adjustments upon request.

If this sounds like the next step in your journey, we’d love to hear from you!

Closing date:
Wednesday 21st January 2026
First stage interviews:
Friday 23rd and Monday 26th January 2026
Second stage interviews:
Week commencing 2nd February 2026

The Payroll & HR Coordinator plays a vital role in the efficient administration of payroll and human resources activities. Working closely with the HR, Finance, and external payroll provider (ADP), this role is responsible for accurate data entry, maintaining employee records and supporting finance operations through SAP. The position ensures HR and payroll activities are delivered accurately, compliantly, and on time, contributing to smooth organisational operations and a positive employee experience.

The ideal candidate is highly organised, detail-oriented, and able to manage multiple priorities. Strong planning and organisational skills are essential, along with proficiency in Microsoft Office. The role requires the ability to work with accuracy, maintain confidentiality, and demonstrate professionalism when handling sensitive information.

• Serve as the primary point of contact for the third-party payroll provider (ADP) managing all payroll processing tasks.
• Enter and maintain all employee data in the ADP system, including starters, leavers, contractual changes, permanent and temporary pay adjustments including bonus data, salary review changes, and other non-standard payments.
• Investigate and resolve payroll discrepancies by liaising with ADP and employees.
• Review and verify payroll data with ADP prior to final authorisations and monthly submission.
• Support audits by providing required payroll documentation and reports.
• Prepare any payroll reports and assist with financial reconciliations.
• Conduct data audits within the HR Global system (C-People) to ensure accurate and complete data transfer from the ADP system.
• Record, track, and maintain absence data to ensure payroll accuracy.
• Monitor occupational sick pay absence levels in the system, produce monthly reports, and elevate trigger points to HRBP’s.

• Maintain accurate employee records all benefits platforms including new enrolments, changes, and terminations.
• Monitor benefit in kind deductions and ensure they are accurately reflected in payroll.
• Assist the HRBP with annual benefits renewal and enrolment cycles, helping to coordinate timelines, prepare communication materials, and ensure all employee selections are captured correctly.
• Maintain the Reward and Recognition system with updates to starters, leavers and manage the perk and financial budget allocations.

• Process HR related invoices in SAP ensuring correct coding, cost allocation, and timely purchase order creation.
• Track outstanding invoices and follow up with suppliers,…