Finance Administrator Apprentice

Job Overview

An opportunity to join BPP Education group as a Finance Administrator whilst gaining your Chartered Insurance Institute (CII) Certificate in Insurance qualification. To manage the day-to-day administrative tasks to support the school's budgeting process. The role holder will also be responsible for operating a smooth invoicing process for all the school's associates and suppliers. You will work closely with the Head of Academic Admin and Resourcing and Director of Operations to ensure that the school's budget is managed and monitored accurately throughout the year.

A key part of your role will be to monitor the school's monthly accruals and to ensure that our associate and suppliers invoices are paid in a timely manner. You will manage a key relationship with the central purchase ledger department to ensure the schools processes are kept up to date. This role will also perform other tasks as required by the staffing team.

• Process and record Freelancer invoices
• Process and record supplier invoices
• Prepare and manage the termly invoicing records
• Populate finance trackers with final resourcing data
• Review the monthly payments report from purchase ledger and gather accruals requirements
• Manage and monitor the schools invoicing inbox
• Monitor the schools termly accruals and report back to the budget holder
• Arrange new freelancer setup, including freelancer engagement forms and statement of work requests
• Ensure all the schools cost centres and processes are up to date
• Produce school finance data
• Compile freelancer offers of work
• Support the Freelances team with ad‑hoc administration
• Apply professional standards and best practice to support positive outcomes for stakeholders, in accordance with legal, regulatory, and ethical rules and principles.
• Deliver customer service to internal and/or external stakeholders that meets their requirements, considering service level agreements, and ethical and financial regulations, such as Treating Customers Fairly (TCF) principles, Know Your Customer (KYC), and identifying and supporting vulnerable customers.
• Collaborate with and support financial services teams with planned and ad‑hoc tasks or projects.
• Identify potential risks and align tasks with company guidelines to effectively mitigate risks, escalating where appropriate.
• Escalate issues where appropriate in line with organisational policies, procedures, and legal and regulatory requirements.
• Use digital systems and processes to meet business and customer needs, considering financial services regulatory and governance requirements.
• Handle data safely and securely and share information in compliance with data protection legislation and organisational policy.
• Develop and maintain collaborative and positive relationships with key stakeholders, ensuring a clear understanding of their individual expectations and needs.
• Select and use appropriate communication methods for the audience and circumstances, and convey technical and non-technical information to stakeholders, adapting as needed and in compliance with relevant policies, guidelines, and legislation.
• Use available tools and technique to research, collate, analyse, and present data relevant to their role and audience.
• Plan, organise and prioritise own tasks, managing time and resources effectively.
• Identify opportunities for continuous improvement and recommend solutions to improve processes.
• Apply current and developing sustainable principles and techniques relative to role.
• Participate in training and development activities related to their role, and stay up to date with relevant legal, regulatory, and other changes affecting the industry.
• Work in line with organisational equity, diversity, and inclusion policies.

• 5 GCSEs including English and Maths (grade A‑C)
• Communication skills
• Attention to detail
• Organisation skills
• Work within tight deadlines
• Punctuality
• Commitment
• Good attendance
• Willingness to be flexible
• Written communication skills
• Microsoft Outlook
• Excel, Word and Power Point
• Proactive
• Highly motivated
• Adaptable to change
• Telephone communication skills
• Time management skills

• Ability to record accurate data/information in a database
• Ability to take and deliver messages accurately and clearly and concisely
• Ability to produce work to a consistently high standard, with attention to detail, within tight deadlines.
• Ability to work sensitively with different people's needs.

BPP apprenticeship training programmes are delivered virtually by our fully qualified and industry-experienced training team. Using their expert knowledge, we've purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace. Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience.